Administrative Services Coordinator (2024-12)

North Vancouver City Library is seeking a motivated, conscientious, and upbeat Administrative Services Coordinator to join our team (regular full-time, 70 hours bi-weekly).
 
Reporting to the Manager, People, Finance and IT, the administrative services coordinator is responsible to:

• Coordinate day-to-day administrative activities for the library, including planning, directing and reviewing the work of administrative services assistants;
• Coordinate and support recruitment, onboarding, training and development; and develop and maintain documents and systems for human resource administration;
• Schedule up to 60 employees and make daily adjustments to support operations in response to emergent staffing needs;
• Source and organize delivery of training based on identified organizational needs and priorities;
• Plan and implement programs and events that promote staff engagement and wellness; and
• Support the implementation and evaluation of the library’s diversity, equity, access and inclusion priority actions.

 
The successful candidate will bring:

• Strong supervisory skills and experience
• A customer service mindset
• A proactive, creative and collaborative approach to problem-solving
• A commitment to employee development, engagement and wellness
• A demonstrated commitment to advancing diversity, equity, accessibility and inclusion
• The ability to balance priorities and work effectively in a dynamic environment
• A toolkit for managing tasks and projects, and for completing a variety of work accurately, effectively and in a timely manner
• Intermediate to advanced MS Office and Adobe Acrobat skills
• Strong communication and conflict resolution skills

 
If you thrive with a balance of routine and project-based work, if you enjoy streamlining workflows and solving problems collaboratively, and if you have a growth mindset and bring joy and good energy to the workplace – we are looking for you!
 
Please see the attached Job Classification Specification (under review) for further details.

Qualifications
Completion of a post-secondary diploma or degree in business or public administration, human resources or a related field, plus 3 to 5 years related experience in an office setting, or an equivalent combination of training and experience.
 
Experience in a unionized, government and/or non-profit environment would be an asset.    

Apply to:
Deb Hutchison Koep, Chief Librarian https://www.nvcl.ca/careers-library
 
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Start date:
Immediately
 
Salary:
$33.25 – $39.14/hour (pay grade 18; 2024 rates*) + benefits
*Note: this classification is currently under review.
 
Schedule:
North Vancouver City Library offers a flexible work arrangement for full-time employees resulting in an additional rest day during each two-week period.
 
Week 1
Monday – 8:30 a.m. – 4:45 p.m.
Tuesday – 8:30 a.m. – 4:45 p.m. Wednesday – 8:30 a.m. – 4:45 p.m. Thursday – 8:30 a.m. – 4:45 p.m.
Friday – 8:30 a.m. – 4:45 p.m.
 
Week 2
Tuesday – 8:30 a.m. – 5 p.m. Wednesday – 8:30 a.m. – 4:45 p.m. Thursday – 8:30 a.m. – 4:45 p.m.
Friday – 8:30 a.m. – 4:45 p.m.
 
Schedules are reviewed periodically and subject to change. Evenings and weekends may be required.
 
Closing date:
September 15, 2024 at 5 p.m.
 
North Vancouver City Library is committed to recruiting and hiring candidates that reflect the community we serve. We welcome applicants from diverse backgrounds, including Indigenous candidates, all identities, candidates who speak languages in addition to English, and persons with disabilities.
 
Accommodations are available on request for candidates in all parts of the selection process.
 
About us:
North Vancouver City Library is located in the heart of the City of North Vancouver. As a valued public service, our library is a centre for discovery and dialogue, providing a gateway to lifelong learning and community connection through a balance of digital, traditional and emerging library services. Our decision-making is guided by deeply held values: https://www.nvcl.ca/about/mission

Job Description