Current Postings


Cowichan Tribes

Administrative Assistant

PURPOSE: Reporting to the Principal, the purpose of the Administrative Assistant is to provide a full range of administrative support to the Principal, school staff and community. This is a full-time term position for the 2023/2024 school year that works primarily at Quw'utsun Smuneem Elementary School with minimal local travel required. This position is subject to yearly renewal.
COMPENSATION AND BENEFITS: The position includes paid training and paid sick leave. Depending on experience, the position starts at $26.44-$28.04 per hour.


  • Respond to routine telephone/office inquiries from students, staff, parent, caregivers , community, etc. on various school matters; relay messages; direct visitors; ensure parents/caregivers sign students in/out; assist with on-boarding new/on-call staff
  • Maintain a variety of internal and external student tracking systems; coordinate the safe arrival program with parents/caregivers, support staff and teachers; disseminate information of student schedule changes to teachers, support staff and afterschool supervision staff
  • Prepare the monthly newsletter and calendar; update and disseminate information using social media and other correspondence; develop and oversee urgent contact phone trees; maintain student contact data base and use a variety of media to contact and communicate with parents/caregivers
  • Collaborate with the Transportation Supervisor to establish school bus lists; disseminate information concerning pick up and drop off times and ensure any changes in schedule is communicated appropriately, maintain school bus schedule for staff; prepare bus request forms for all off site trips; coordinate early dismissal and special day bus routes
  • Perform a variety of administrative functions to support the school; mail pick-up and deliveries as required
  • Compose and prepare routine correspondence; enter data, develop, type, format, edit and/or proofread a variety of documents/materials; retrieve, compile and/or prepare various ISC, FNESC/FNSA, internal reports or other related program requirements
  • Request, collect, file, input and/or forward student registrations; transfer permanent record cards and ministry P.E.N.; input and update student information system; establish and maintain individual student record files
  • Track school fundraising account in consultation with the Principal
  • Assist in the administration of TIFIS; advise Principal/Finance Department of required adjustments/changes
  • Assist with minor medical incidents (e.g. band aids, icepacks), secure student medication and administer student medication in accordance with required protocols
  • Other related duties as required

EDUCATION AND EXPERIENCE: (please attach all required documents)

  • Certificate in Office Administration or related field is preferred
  • Diploma in Office Administration or related field considered an asset
  • 3-5 years administrative experience preferred
  • Experience working in a First Nations community
  • Satisfactory Criminal Record Check required
  • Valid First Aid/CPR-C required or willingness to obtain
  • Effective December 1, 2021: full vaccination against COVID-19 is required to be eligible for employment at Cowichan Tribes. All individuals must show Proof of Vaccination as a mandatory condition of their employment


  • Knowledge of Cowichan culture, customs, and traditions or a willingness to learn
  • Knowledge of internal and external community resources
  • Extensive knowledge of Quw’utsun Syuw’entst Lelum programs and services
  • Knowledge of operation of standard office equipment; MS Office, DRUMS, TIFIS, Intercom system, Multi-phone line, photocopies, fax, laminator, printers etc.
  • Well-developed written, oral and interpersonal skills
  • Excellent organizational skills and time management skills with the ability to multitask
  • Ability to identify and maintain confidential information
  • Ability to excel in a fast-paced work environment

HOW TO APPLY: Interested applicants are invited to submit a current resume, a detailed cover letter and three references to Human Resources by email before the deadline with the Reference No. in the subject line of your email.

Reference No. QSL-QSE-AA-0523

Cowichan Tribes Human Resources Department

Deadline: 4:00 p.m. Friday, June 9, 2023