Métis Nation British Columbia
Manager of Administration
Operations & Administration
Position: Temporary Full-Time (37.5 hours per week) (Until return of incumbent)
Location: Hybrid/Provincial office – Station Tower (13401 – 108th Avenue, Surrey)
Closes: Posting will remain open until filled and will close without notice
Classification: Manager 1
Salary Range: $73,000 to $86,000 annually
ABOUT MÉTIS NATION BRITISH COLUMBIA:
Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.
MNBC’s KAA-WIICHIHITOYAAHK (We take care of each other) Initiatives offers employees a competitive total compensation package including:
- comprehensive group benefit package or health-care spending account and enrollment in the Municipal Pension Plan
- 15 paid days per year for statutory and
- cultural days (Indigenous Peoples Day, Truth and Reconciliation Day, & Louis Riel Day)
- carpool, parking & public transit subsidies (Provincial Office only)
- educational spending account and professional development allowances to provide annual funding to continue lifelong learning and skills upgrade.
- remote workplace supports.
- internal advancement & redeployment opportunities
ABOUT THE OPPORTUNITY
Reporting to the Senior Director of Operations (SDO), the primary objective is to provide administrative support for Operations department. The position provides leadership and organization-wide coordination of initiatives, determining the goals and objectives of projects, operations and initiatives that contribute to the department’s mandate. The position oversees functions critical day-to-day operations by monitoring and improving business processes and procedures, leading assignments, and ensuring information is up to date with relevant stakeholders on projects or initiatives.
KEY DUTIES AND RESPONSIBILITIES
- Assists with the organization of management team meetings and retreats, coordinating agendas, and logistics, preparing materials and ensuring that accurate minutes of meetings are recorded, including tracking of action items and decisions.
- Types, formats, and proofreads a variety of documents and materials such as memos, presentation materials, graphs, tables, reports, briefing notes, spreadsheets, or hand-written notes using desktop tools such as Word, Excel, PowerPoint, and Outlook.
- Develops and maintains a tracking system to ensure reports, project updates, key initiatives etc., are completed within critical timelines.
- Identifies emerging issues, determines their urgency/priority, gathers, and compiles background information, and briefs the SDO for timely and appropriate decisions and/or action.
- Attends meetings on behalf of the SDO to gather information, identify issues and report on goals, priorities, and funding implications.
- Coordinates communications functions, identifies, researches, and responds to external and internal enquiries involving highly sensitive and confidential issues, and drafts responses for the approval/signature of SDO.
- Leads cross-program projects. Plans the approach, selects members, sets milestones, tracks and reports outcomes, and identifies linkages with other projects within MNBC (i.e., business transformation projects, business process reviews, or best practice groups).
- Develops and implements new or amended operational policies in conjunction with administrative partners and managers.
- Manages and oversees the purchasing process including working with vendors to negotiate prices, sourcing products and services, and making recommendations to support administrative services across MNBC.
- May coordinate the development of the workplan for the department, ensures staff understands business objectives and goals; identifies and resolves conflicting priorities and ensures priorities are clearly communicated to staff. Develops performance standards and tracks, monitors, and reports on outcomes.
- Leads an administrative community of practice ensuring efficiency and consistency with admin/coordinator roles, identifies learning opportunities, coordinates vacation coverages, and fosters open and transparent communication between teams.
- Directly supervises administrative and/or technical staff, including assignment of work, development and evaluation of performance plans and approval of leave.
- Indirectly supervises all administrative and coordinator roles at MNBC to build capacity, increase collaboration, and ensures consistent levels of administrative support across the organization.
- Coordinates and manages activities relating to human resource management such as on- and off-boarding, recruitment, performance plans, workplace illness or injury claims, and organizational changes.
THE IDEAL CANDIDATE
- Completion of relevant post-secondary degree or diploma in a related field (Business or Public Administration, etc.) and at least 2-years’ related experience in an executive office. An equivalent combination of education and/or experience may be considered.
- Minimum of 2 years’ experience managing administrative processes, including developing, managing, and providing direction on a variety of documents, communications, reports, and correspondence.
- Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
- Experience dealing with highly confidential and sensitive issues. Able to exercise diplomacy, tact, and good judgment in recognizing scope of authority and in protecting confidential information.
- Experience leading and implementing projects.
- Excellent organizational skills to manage diverse workloads with shifting priorities effectively, independently, and under pressure.
- Excellent verbal and written communication skills.
- Knowledge of MNBC structure, decision-making processes, ministry programs, policies, and priorities.
- Knowledge of executive operations, administrative procedures, and business, cabinet, and legislative cycles.
- Knowledge of various computer applications, such as Microsoft Office Suite, project tracking software, finance programs, or human resource information systems.
- Other duties may be assigned as needed to help ensure the efficient operation of MNBC.
- There will be a need to attend meetings and events which may require work and travel outside of normal business hours.
- Ability to provide a satisfactory Criminal Record Check.
The above requirements are what MNBC is seeking in the ideal incumbent at the time of posting and are subject to change based on needs.
Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants who self-identify as Indigenous (First Nation, Métis or Inuit). All qualified candidates are encouraged to apply.
PLEASE NOTE THAT CANDIDATES MUST APPLY using “Manager of Administration - #23-052” in the subject line of the email. Please send your resume and cover letter to:
Senior Director, Operations & Administration
Métis Nation British Columbia
Manager of Administration
2 years to less than 3 years
$73,000.00 to $86,000.00 Year
April 19, 2023, 10:12 am
July 19, 2023, 4:30 pm
Metis Nation British Columbia