Human Resources Advisor 

Job Type
Other

Organization
Town of Slave Lake

Closing date
May 6, 2023

Job Description
A rewarding, exciting and challenging experience awaits!

We are looking for a Human Resources Professional that is people-orientated with a background in health and safety and a progressive attitude to join our growing team.

In this role you will provide strategic human resources (“HR”) operational advisory support across a broad range of HR disciplines, building effective relationships with internal and external stakeholders.

Reporting to the Director of Human Resources, the Human Resources Advisor ("HR Advisor") is a trusted advisor within the organization and plays an integral role in supporting the town’s human resources ("HR") function and ensuring the organization’s health, safety and wellness programs meet legislated requirements and effectively align with organizational goals and strategies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Establish and maintain strong relationships with internal and external stakeholders, interacting in a manner that builds trust, credibility and rapport.
• Provide timely assistance and act as a resource and subject matter expert to all departments on human resources and health and safety matters, conferring with the Director of Human Resources as appropriate. Be the first point of contact for HR-related queries.
• Act as co-chair for the Health and Safety Committee and take responsibility for committee meeting agendas and proceedings, ensuring committee members understand their roles and comply with legislation.
• Support managers with the completion of health and safety related paperwork; ensure all incident, investigation and WCB reports are completed appropriately and submitted to the regulatory authorities in a timely manner.
• Assist department heads with information gathering for internal and external COR audits for the organization.
• In consultation with the Director of Human Resources, provide impartial advice and support to managers and employees, as it pertains to employee relations matters.
• Proactively assist the HR Department with the coordination and tracking of staff training.
• Conduct new hire onboarding and orientation activities. Perform offboarding activities for exiting employees
• Maintain and safeguard employee files and records in electronic and paper form in keeping with approved records management practices and corporate policy.
• Participate in HR programs and projects (e.g., Employee Recognition Program) that contribute to the achievement of organizational goals, including active participation in the Social and Health & Safety Committees.
• Administer employee annual leave entitlement, time in lieu, absence reports, holiday requests and other documents related to the personnel policies.
• Advise and assist supervisors with employee performance reviews.
• Regularly update Safety Bulletin Boards and contribute to staff communications on health and safety.
• Promote team building with staff, Council and the residents of the town.

Minor 

• Provide guidance and assistance in the disciplinary action process; make recommendations on the appropriate level of corrective action.
• Assist with the coordination of annual fire extinguisher and first aid kit inspections.
• Develop and maintain health and safety tools for managers and supervisors to enhance their capabilities.
• Administer WCB claims and return to work activities.
• Liaise with the Worker’s Compensation Board in relation to active files, appeals and the “return to work” program.
• Work collaboratively with the Human Resources team and actively participate in human resource programs, special projects and initiatives, as required.
• Assist with coordination of  the Health & Safety Stand Down and All Staff Meeting events. 
• Assist with preparation of quarterly performance metrics.
• Participate in career fairs to attract and recruit future candidates.
• Other relevant HR and health and safety duties as required.

Occasional

• Assist with the coordination of Years of Service awards and incentive programs for staff.
• Assist with Human Resources inquiries.
• Track and maintain current employee Criminal Record Checks and Drivers’ Abstracts.
• Plan and assist with general staff meetings.
• Provide vacation and leave coverage for HR team members.

QUALIFICATIONS / EDUCATION / EXPERIENCE:

• University Degree in related field combined with a minimum of three (3) years of proven experience in human resources (other combinations of education and experience may be considered).
• Post-secondary training or certificate/diploma in Occupational Health & Safety or a combination of operational HR and a health and safety background is highly desirable.
• Strong knowledge of Canadian labour laws (Alberta Employment Standards Code, Occupational Health & Safety Act and the Human Rights Act.).
• Customer focused and able to nurture positive customer relationships.
• Highly organized with a high degree of attention to detail.
• Discreet and able to maintain confidentiality and manage overly sensitive information.
• Possess or working towards a Certified Human Resources Professional (CPHR) designation is an asset.
• Working towards certification, or already certified, under the Occupational Health & Safety Act/Regulations is considered a strong asset.
• Proficient in MS Office and database applications and administration systems.

SKILLS REQUIRED:

• High personal integrity, professionalism and maturity.
• Demonstrates a commitment to a safe work environment. Understands the safety objectives of the organization and supports these efforts in a visible manner.
• Proven knowledge of the principles, standards, and practices of the relevant areas of Occupational Health & Safety and Human Resources and applicable employment legislation is required.
• Strong written and verbal communication, and interpersonal skills, complemented by excellent attention to detail and organizational skills.
• Ability to work well under pressure and  manage several projects simultaneously to meet tight deadlines.
• Collaborative approach to working with other members of the HR team.
• High level of confidentiality and discretion.
• Highly motivated, self-starter shows initiative, along with the desire to continually improve and requiring minimal direction or supervision.
• Familiarity with municipal governance, operations and knowledge of rural communities is an asset.

Note: The above is not intended to be an exhaustive list of all the responsibilities and activities required for this position but gives a general nature and level of work being performed by the incumbent.

WORKING CONDITIONS AND PHYSICAL ENVIRONMENT:

• Occasional light lifting.
• Long periods of sitting.
• Extensive use of computer and telephone.
• Good lighting, temperature, and noise control.
• Normal working day consists of a maximum of 7.5 hours; however, occasional extended hours may be required.

HEALTH & SAFETY:

• All personnel working at the Town of Slave Lake are governed by the Health & Safety Policy.
• Ensure proper ergonomic requirements are met and good ergonomic procedures are practiced
• Ensures all operations are conducted in a safe manner and in accordance with Town Policies and all Occupational Health and Safety Rules and Regulations.

COMPENSATION AND REWARDS:
The Town of Slave Lake offers a competitive salary, excellent benefits and an employer matched pension plan. We foster a culture of learning and development to support employees as they grow, through a variety of employee development initiatives, an education assistance program and special project opportunities.

Application Return
How to apply:

1. A cover letter clearly indicating the position title, accompanied by an up-to-date resume is required.
2. Shortlisted candidates will undergo a skills and personality assessment test.
3. The successful candidate will be required to provide professional references and an acceptable criminal record check.

Send your cover letter and resume (ensuring to include the job title in your email subject heading) to:  
Human Resources, Town of Slave Lake 
10 Main Street S.W. P.O. Box 1030, Slave Lake, Alberta T0G 2A0
E-mail: hr@slavelake.ca

PLEASE NOTE: The application review will be ongoing and the position will remain open until filled.
We thank all applicants for their interest; however, we will contact only those under consideration.