Administration Clerk - City of Burnaby

Administration Clerk


Competition No.:
2022-278

Duration:
Regular Full Time

Salary:
$4,174 – 4,346 – 4,520 – 4,709 – 4,905/month (2021 Rates)

Schedule:
70 hours bi-weekly; Monday to Friday from 8:00 AM - 4:45 PM (Nine-Day Fortnight)

Special Notes:
Normal for CUPE 23 Inside Division Collective Agreement

Miscellaneous:

Last Updated:
9/21/22 8:43 AM

Description
The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!

This is moderately complex clerical work performed in the Community Planning administration section of the Planning and Development department. An incumbent reviews, enters and processes information received from multiple sources; produces and disseminates standard reports; prepares a variety of documents of moderate complexity using an electronic spreadsheet and related software systems to access and create documents; creates and prints a variety of charts and graphs using graphics software as directed; ensures maintenance, control, and updating of division records; provides information and assistance, resolves routine problems and explains procedures; delegates work to other clerical staff, assists in training departmental staff in clerical processes including preparation of training material and exercises, and review and revision to the clerical instruction manual. Performs cash handling and deposit functions by collecting payments; balances cash and electronic payments received against cash register transactions, prepares detailed reports on variances; compiles and balances a daily distribution sheet; prepares shopping carts in SAP for expenditures. Performs related work as required.

Qualifications include completion of grade 12 including or supplemented by commercial, typing and bookkeeping courses, plus sound related clerical experience involving the use of a personal computer and cash handling and recording or an equivalent combination of training and experience. Considerable knowledge of the applicable departmental policies, practices, procedures. Sound knowledge of departmental operations and functions as related to the work performed; practices and procedures used in the operation of computerized systems, spelling and punctuation, and of recordkeeping, filing and related clerical functions. Ability to train and delegate work to one or more subordinates engaged in a variety of routine office duties. The ability to review documents for completeness, accuracy and conformance to departmental standards; to prepare, review and revise clerical processes and instruction manuals; to process information with speed and accuracy within tight deadlines; to type and prepare a variety of material such as correspondence, memos, minutes, agendas, and reports from draft; to provide information and assistance in resolving problems; to create spreadsheets, produce reports and maintain related data. The ability to work well in a team environment is considered an asset. A valid Driver’s License for the Province of British Columbia is required.

Please apply online by October 3, 2022.

All external applicants are required to be fully vaccinated for COVID-19 as a condition of hire. External applicants who are not able to obtain a COVID-19 vaccine for a reason related to a personal characteristic protected by the BC Human Rights Code can request an accommodation at any time during the recruitment process. City of Burnaby employees can refer to our COVID-19 Vaccination Policy for City staff.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online.We thank all applicants for their interest; however, only those considered for an interview will be contacted

Apply to this position

EQUAL OPPORTUNITY EMPLOYER
Visit us at www.burnaby.ca


Organization: City of Burnaby
Location: Burnaby, BC
Region: Lower Mainland
Professional Category(s): Office Administration
Posted: September 21, 2022, 2:42 pm
Expires: October 3, 2022, 4:30 pm

Employment Type: Full Time
Employment Length: Permanent
Education Requirement: Other trades certificate or diploma
Job Experience: Experience an asset
Rate: $4,174.00 to $4,905.00 Month

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