Payroll & Benefits Administrator

Permanent, Full-Time
Competition No. JP22-019

POSITION SUMMARY:
The Town of Taber is looking for a candidate to fill this role on a fulltime basis. The Payroll and Benefits Administrator is responsible for managing payroll and benefits.
 
DUTIES AND RESPONSIBILITIES:

• Verify and process the documents related to payroll and benefits when a new employee is hired
• Register, terminate and update employee information with benefit carrier and pension plans as required. 
• Ensure payroll and benefit/pension processing are accurate in accordance with all Town polices and compliant with other legislations such as Alberta Employment Standards, CRA, Alberta Pension Services and AMSC etc.
• Maintain database records of hours worked, pay, bonuses, and other benefits for full-time, part-time, casual, and seasonal employees as well as Council and Volunteer Fire Fighters.
• Prepare and verify pay statements that provide information about each employee's gross and net earnings, and statutory and non-statutory deductions for federal and provincial taxes, Employment Insurance, union dues, health insurance, pensions, staff funds, maintenance enforcement, expense claims
• Create system-generated reports and resolve any errors or discrepancies
• Ensure all leaves of absence such as Short-Term Disability, Long Term Disability, WCB, layoffs, personal leaves are processed and tracked as required by Town policies and in compliance with outside legislators.  
• Reconcile statements from benefit carrier to ensure accuracy of billing of benefits and appropriate costing is in payroll system.
• Create and process invoices for employee benefits when employees are on leave.
• Create reports, process, distribute, pay, and invoice vendors and employees including online submissions, such as LAPP, SFPP, AMSC, Receiver General, and internal associations/clubs, etc.
• Prepare payroll-related statistical reports, statements, and calculations for employee collective bargaining as directed by the Director of Finance.
• Reconcile GL payroll accounts monthly
• Prepare, review, and reconcile T4’s and other Year-End reporting slips to be in compliance with CRA
• Prepare, reconcile, and submit Pension/WCB annual reports as per the regulator’s deadline
• Set up and update all modifiers and rate changes for each new year.
• Responsible for calculating and posting Seniority Lists by deadlines as per collective agreement
• Maintain and update as required all in house payroll process manuals
• Train and assist assigned back up staff
• Participates in the workplace health and safety program, including monthly worksite and hazard inspections
• Ensure payroll & benefit record retention policies and standard operating procedures are followed in accordance with the TOT, CRA, Pension, WCB, AMSC policies.
• Perform other related duties as assigned by the Director of Finance

 QUALIFICATIONS:

• Canadian Payroll Association Certification is required
• Minimum 5 years of payroll experience
• Payroll Compliance Legislation Course (from Canadian Payroll Association) or must complete within 12 months of hire
• Proficiency in MS Office Suite (Excel, Word, Access)
• Knowledge of payroll systems such as Canadian Payroll, Great Plains, etc. willing and able keep up to date with new technology and to learn new software as required
• Education and or knowledge of LAPP & SFPP pension plans, Alberta Employment Standards, AMSC regulations, Worker’s Compensation, accounts receivable, and accounts payable
• Standard First Aid/CPR/AED training
• Ability to provide a clean Police Information Check
• Must be able to keep a high level of confidentiality regarding the information they have access to, work under pressure, as this position faces numerous pay-related timelines.
• Must have a full understanding of requirements and legislation the employer must be compliant with and understand the reporting and income/deductions required. (i.e., CRA required Payroll Source deductions, T4 processing, ROE’s etc.)

 
DURATION:                         Fulltime position – Out of Scope
SUPERVISOR:                    Director of Finance
WAGES & BENEFITS        $80,000-$85,000, including an attractive benefit package.
HOURS OF WORK:            37.5 hours / week, M-F 8:00am-4:30pm      
LOCATION:                         Position will work in the Town of Taber Administration Office
CLOSE DATE:                    Open until a suitable candidate is hired
 
Safety 1^st
The Town of Taber holds a Certificate of Recognition achieved through the Alberta Municipal Health & Safety Association for our Safety Policies and Program.

Please submit resume and cover letter by mail, fax, or e-mail in confidence to:

Human Resources
Town of Taber
4900 A 50 St.
Taber, AB  T1G 1T1
Fax:  403-223-5530
E-mail:  hr@taber.ca
 
We wish to thank all applicants for applying however only those selected for interviews will be contacted.