Senior Committee Clerk - District of Saanich
DISTRICT OF SAANICH
LEGISLATIVE SERVICES DIVISION
SENIOR COMMITTEE CLERK
2 Temporary Part Time Positions (1 Year Term)
(Up to 21 hours per week or up to 28 hours per week)
The District of Saanich is seeking two temporary part time Senior Committee Clerks who will attend (approximately) weekly Council and Committee of the Whole meetings to take, transcribe and edit minutes, prepare complex and technical correspondence, provide information, interpretation and advice to municipal departments and the public with respect to Council decisions and directives.
The Senior Committee Clerk also provides a full range of legislative and administrative services to Council, and assigned committee(s), responds to a variety of enquiries regarding bylaws/policies and Council/committee decisions. The successful candidates will undertake special projects to conduct research, analyse options, and recommend solutions and will also maintain the web pages for the Division and Council keeping the information current and updated. The ideal candidates thrive in an environment where accuracy is essential, deadlines are met and much of the work follows legal/legislative mandates.
Essential requirements include a considerable knowledge of local government and the role of Council, rules and procedures used in meetings. Excellent written and verbal skills with a strong knowledge of business English – including sentence structure, grammar, punctuation and the ability to listen and summarize key points is essential. You will have a proven track record with problem-solving, attention to detail, building positive relationships and demonstrating political acumen. A strong customer focus and the ability to be flexible in a changing work environment are equally important. The incumbent must possess a solid understanding of records management systems and best practices.
Also required is a one year certificate in local government administration, public administration or related discipline and additional courses on topics such as Freedom of Information and Protection of Privacy, records management, parliamentary procedure and communications; a minimum of three years related administrative experience in a local government environment, including two years experience acting as secretary to Council, committees, boards, or commissions; and proficiency in keyboarding at speed of 60wpm, advanced level word processing, intermediate level excel and website applications.
The successful candidates will work part time hours of either: up to 21 hours or up to 28 hours per week, Monday through Friday (work schedule is to be determined) and will be required to attend meetings outside regular working hours.
This is a C.U.P.E. Local 2011 position with a wage of $35.49 per hour and an excellent benefits package. Job description and competition information can be found at www.saanich.ca. Please apply by 11:45 p.m. on THURSDAY, JUNE 24, 2021 quoting competition 21123 to: Human Resources, District of Saanich, 770 Vernon Avenue, Victoria, BC, V8X 2W 7. In addition to the interview process, testing will also be conducted. Applicants must provide proof of typing speed from a recognized educational institution or hiring agency. We thank all applicants for applying. Only those under consideration will be contacted.