Administrative Assistant - RCMP - City of Coquitlam

City of Coquitlam

Administrative Assistant - RCMP

Regular Full Time 

One of BC’s Top Employers, the City of Coquitlam is the sixth largest city in BC, home to more than 150,000 residents. Our municipality continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre.

We are seeking a dynamic, experienced Administrative Assistant to join our Police Services Division. Reporting to the Police Services Manager, the successful incumbent will be responsible for providing senior level administrative assistance to the Police Services team and RCMP senior management.

The successful incumbent to this position is highly collaborative and values the comradery of teamwork in getting the job done. Working within the Public Safety building, this position will be responsible for providing front-facing customer support and information; explaining and interpreting applicable policies, rules, regulations, and procedures as required; handling of confidential and sensitive information related to policing matters; scheduling and coordination of meetings including minute taking and transcription of confidential statements; and file management. Departmental expenditures including invoice and purchase order preparation; reconciliation of actual to planned spending; monthly variance reporting; and providing onboarding and orientation support to new employees specific to Public Safety are also accountabilities of this role.

This work is characterized by someone who is driven to achieve excellence in customer-service; proven abilities to exercise sound judgment and leadership, especially as it relates to problem solving and proper handling of sensitive and confidential information; demonstrated business acumen; demonstrated strategic and analytical thinking on issues; strong verbal and written skills; is highly collaborative and functions well as part of a multi-disciplinary team; efficiently organized and is able to manage multiple priorities with competing deadlines; and the ability to deliver on a wide range of responsibilities with little supervision.

The ideal candidate should possess 3-5 years’ progressive experience together with post secondary courses in Business or Office administration or other applicable field.

The candidate should have intermediate Microsoft Office skills as well as the ability to learn financial systems and reporting practices.

Note: This position requires an enhanced security clearance prior to employment being confirmed. This process could take 6-12 weeks to complete.

A CUPE hourly rate of $28.00 - $32.90 and a comprehensive benefits package is being offered.

Please apply online at by 11:55 pm on January 17, 2021.

The City of Coquitlam is an Equal Opportunity Employer.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Organization: City of Coquitlam
Location: Coquitlam, BC
Region: Lower Mainland
Professional Category(s): Police Services, Office Administration
Posted: January 6, 2021, 1:10 pm
Expires: January 17, 2021, 11:55 pm

Employment Type: Full Time
Employment Length: Permanent
Education Requirement: Other trades certificate or diploma
Job Experience: 3 years to less than 5 years
Rate: $28.00 Hour

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