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Superintendent Inventory & Fleet Management

City of Hamilton

City of Hamilton 
Superintendent Inventory & Fleet Management

Public Works
Hamilton Water
700 Woodward Ave.


NUMBER OF VACANCIES:
1 Full-Time Regular

UNION/NON-UNION:
Non Union Mgmt Professional

HOURS Of WORK:
35.00 per week

GRADE:
7

SALARY/HOUR: 
$54.790 - $64.082 per hour
*Note:  See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH:
Full-time Regular

JOB DESCRIPTION ID #:  
A11328

SUMMARY OF DUTIES
Reporting to the Director, Water and Wastewater Operations, the Superintendent provides effective leadership and direction to Inventory and Fleet staff and workforce within the Water and Wastewater Operations Group, primarily for the delivery of inventory and supply chain management, and fleet management, for various Sections across the Hamilton Water Division. The Superintendent is accountable for ensuring that inventory, supply chain, and fleet related services and programs meet or exceed industry standards, and are provided in accordance with City and Provincial guidelines with minimal disruption to staff, clients, vendors, contractors and the public in the most effective and efficient manner consistent with the City of Hamilton’s mission, vision and values.

The Superintendent will understand the requirements of the Hamilton Water Sections to which the Inventory and Fleet Management Business Unit provides service, and determine/implement programs and activities that satisfy those requirements. The Superintendent prepares and reports on the Business Unit’s services, financial, administrative and staff performance against established benchmarks; Implements strategies to improve operational efficiency and effectiveness; Sets above average standards and leads by example; and, functions as a mentor to subordinate staff.

GENERAL DUTIES
  • Provide leadership, technical advice and direction to staff within the Inventory and Fleet Management Business Unit. Monitors and reports on the effectiveness and efficiency of staff, provides supervision including performance evaluations, coaching and mentoring.
  • Promote teamwork and integration between internal and external parties participating in cross functional and cross program initiatives.
  • Promotes an internal/external customer service oriented culture and focus to all staff within the Division. Contributes to the Divisional goal to deliver quality services in a timely and cost effective manner through the effective and efficient use of material, equipment and resources.
  • Develop programs and procedures for inventory, supply chain, and fleet management. Results oriented and persistent in ensuring objectives are accomplished.
  • Prepares and/or coordinates requests for quotations, tender, and proposal, for the provision of goods, materials, equipment, and contracted/consulting services, and participates in the analysis for award. Administers supply contracts, service contracts, and consulting assignments including (but not limited to) scheduling work, coordinating with internal and external parties, evaluating and reporting on material and service quality, and processing payment certificates.
  • Monitor operations to ensure compliance with legislative requirements, such as the Occupational Health and Safety Act, Employment Standards Act, Highway Traffic Act, Safe Drinking Water Act, and consistency with the City of Hamilton Mission, Vision and Values.
  • Participate as required in discussions and presentations on relevant issues to Council, agencies, and the public.  Attend various Committee/Council and public meetings as required.  Provide background information on policies, programs, work methods and procedures where appropriate.
  • Prepare or review, as required, technical reports arising out of the core program for presentation to various committees of the City.
  • Participate as a department representative on various corporate committees/teams as required.
  • Prepare the annual draft current budget for the core program and monitor and control expenditures.  Project expenditures and recommend changes where appropriate.
  • Input, retrieve and analyze data from corporate database systems including INFOR IPS and INFOR EAM computer maintenance management systems and INTELEX quality management system.
  • Ensures that programs are in place to generate inventory records that are accurate, timely and formatted for effective cost analysis.
  • Responsible for fleet management for the Division, including fleet lifecycle replacement, procurement of new fleet assets, and fleet upgrades. Provides Divisional support for AVL equipment and software.
  • Conducts analysis and makes recommendations on cost efficiency and effectiveness of materials management and control.
  • Scans the industry to ensure that the most up-to-date methods of inventory control are considered and implements changes to improve service provision.
  • Develops plans and programs for parts/materials acquisitions, inventory control and fleet management to ensure compliance with the City’s Purchasing bylaws/guidelines.
  • Uses complex decision-making skills, sound judgement, ingenuity, independent thinking, and team-building skills to maximize effectiveness of operations.
  • Receives and answers inquiries from staff, the public, other utilities, other departments, vendors and contractors in a timely manner.
  • Writes reports, composes correspondence, and performs other duties as assigned which are directly related to the major responsibilities of the job.
  • Provide after-hours coverage as required.
  • Perform other duties as assigned which are directly related to the responsibilities of the position.

QUALIFICATIONS
  1. Demonstrated extensive knowledge of the duties listed above normally acquired through a combination of education and progressive work-related experience. Post-secondary education preferred. Preference will be given to applicants who have a SCMP (Supply Chain Management Professional), or other relevant designation.
  2. Possess a demonstrated record of customer focus, innovation, team advocacy, and continuous improvement.
  3. Significant experience with parts and materials inventory management, gained preferably in the water and wastewater industry. Demonstrated experience working within procurement policies and procuring materials and equipment using requests for quotation, tender, proposal, and standardization.
  4. Possess progressive supervisory experience and can demonstrate a history or staff development and performance management. Demonstrated ability to effectively manage a multi-disciplinary staff in a results' oriented environment and in a predominantly unionized setting.
  5. Must possess a high degree of integrity and be self-motivated to investigate, analyse, evaluate and correct inaccuracies or errors in your charge.
  6. Must have demonstrated knowledge of the Occupational Health and Safety Act and Regulations.
  7. Knowledge of the Safe Drinking Water Act, the Transportation of Dangerous Goods Regulations, and City of Hamilton bylaws and policies, are all considered an asset.
  8. Computer literacy and proficiency utilizing Microsoft products (Word, Excel, Outlook, and PowerPoint). Knowledge of the Department’s workforce management software (Kronos) is an asset.
  9. Experienced with inventory and asset management software (INFOR IPS, INFOR EAM, SAP, or MRP).
  10. Highly effective leadership, facilitation, communication, presentation, interpersonal, conflict-resolution, organizational and multi-tasking skills. Ability to deal effectively with elected officials, representatives of other levels of government, management, peers, staff and the general public.
  11. Must possess a valid Ontario Driver's Licence, Class "G" in good standing.

NOTE: As a condition of employment, the successful applicant(s) will be required to obtain a satisfactory Criminal Record & Judicial Matters Check, at their own expense, prior to beginning work in this position.

Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements. 

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants

The statements made by me are true, complete and correct to the best of my knowledge.  I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.

Organization: City of Hamilton
Location: Hamilton, ON
Region: Zone 3
Professional Category(s): Procurement/Purchasing/Inventory, Fleet & Driver Services/Management
Posted: June 11, 2020, 1:00 pm
Expires: July 8, 2020, 4:30 pm

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