Adjudication Clerk

Halifax Regional Municipality

Adjudication Clerk

Halifax Regional Municipality is inviting applications for the term (up to 12-month) position of Adjudication Clerk. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons and persons of the LGBTQ+ community. HRM encourages applicants to self-identify.

Reporting to the Supervisor, Support Services, the Adjudication Clerk is responsible for prosecution file preparation, coordination and disclosure with Legal Services and the Provincial Court House. The position is accountable for the administration of summary offense tickets and also conducts quality assurance reviews of on-going and closed case files. In addition, the position responds to invoice queries and concerns, conducts invoice reviews, analyses disputed invoices and makes recommendations relative to service delivery improvements.
Duties and Responsibilities
Calls for Service:
  • Responsible for daily Quality Assurance Reports in Hansen and through Crystal Reporting system;
  • Responsible for de-escalating telephone inquiries from citizens

  • Review case files of disputed invoices resulting from enforcement and conduct dispute resolution analysis; prepare written response to property owner regarding outcome
  • Summary Offence Ticket (SOT) Administration: enter SOT information into SOT database, sending documentation to Provincial Court Office, prepare case files and forward to Legal Services, tracking status of SOTs
  • Freedom of Information Protection of Privacy (FOIPOP) requests:  review records in Hansen for the address and PID to identify responsive records, complete file retrieval and compile records for the Access and Privacy Office
  • Responsible for tracking status of subpoenas for court purposes
  • Prosecution File Review: prepare case file and forward to Legal Services, record and track prosecution dates and results for long form prosecutions
  • Liaise with Legal Services to prepare requests for SOT provisions, affidavits, court orders, warrants, etc.
  • Responsible for chronologies of case files and actions taken

General Administration:
  • Responsible for compiling information for the Appeals Standing Committee reports
  • Develop Power Point Presentations and attend Appeals Standing Committee meetings tin support of the Compliance Officers presentation to committee members.
  • Conduct research for reports to council and management team; comparative research with other municipalities, counties, organizations and associations
  • Assist with compiling monthly statistics for License and By-Law Standards
  • Document outcome of disputed invoices in Hansen either invoice stands or invoice adjustment
  • Prepare invoice adjustment documentation for Finance for adjustments to the tax account as required
  • Assist with packing, shipping to Records Management, request files when needed for retrieval, coordination of electronic file Management System
  • Identify process deficiencies and makes recommendations for process change to Coordinator
  • Assist with cataloguing digital photos
  • Other related duties as required

Education and Experience:
  • Grade 12
  • One year Business or Administration certificate (Equivalent combination of education and experience may be considered)
  • Minimum one year administrative experience
  • Minimum two years customer service experience

Technical / Job Specific Knowledge and Abilities:
  • Working knowledge of MS Office suite, Internet
  • Experience in dealing with confrontational situations
  • Knowledge of Court procedures and processes would be considered an asset
  • Knowledge of FOIPOP would be considered an asset
  • Knowledge of Hansen would be considered an asset

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.
COMPETENCIES: Analytical Thinking, Communication, Customer Service, Decision Making, Organization and Planning, Organizational Awareness, and Valuing Diversity.
WORK STATUS: up to 12 month term position
HOURS OF WORK:  35 hours per week, Monday - Friday, 8:30 a.m. to 4:30 p.m.
SALARY:  Level 5, $26.37 per hour per the NSUPE Collective Agreement
WORK LOCATION:  7 Mellor Avenue, Dartmouth NS
CLOSING DATE:  Applications will be received up to midnight on Sunday, February 23rd, 2020. 

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

Qualified HRM retirees may also be considered for competitions if other qualified candidates are not available, and the retiree possesses specialized knowledge and/or a unique skill set not otherwise available. In these circumstances, a form of employment may be offered, including term and/or contract employment.

(Position #72283717)
Apply Here

Organization: Halifax Regional Municipality
Location: Halifax, NS
Region: Halifax
Professional Category(s): Legal Services
Posted: February 11, 2020, 11:34 am
Expires: February 23, 2020, 11:59 pm

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