FOI Assistant

City of Surrey

City of Surrey
FOI Assistant


As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city—and their careers—forward. Build a City. Build a Future at the City of Surrey. Regular Full-Time  Scope

The FOI Assistant provides specialized and technical clerical work concerning compliance with the Freedom of Information and Protection of Privacy Act (FIPPA).

Responsibilities
  • Receives, reviews, clarifies and confirms all requests for access to information
  • Refers requests for routine information to other business areas as required
  • Triages formal requests for records to various business areas
  • Gathers and organizes records ensuring requests are fulfilled within legislated timelines. Communicates with FOI Advisors to clarify information as required
  • Assists with reviewing records ensuring adherence to legislated requirements and ensuring responsibilities to third parties are met
  • Prepares records for disclosure which includes drafting correspondence and redacting records.
  • Prepares fee estimates and invoices and collects revenues as required
  • The FOI Assistant will back up and act for the FOI Analyst in their absence
  • Other duties as assigned

Qualifications
  • Grade 12 supplemented by a diploma in a related field and completion of FIPPA courses
  • Minimum of 2 years of related experience with FOI work or an equivalent combination of acceptable training and experience will be considered
  • Knowledge of statutory requirements under FIPPA with knowledge of best practices, principles and processes applicable to FOI and privacy in local government. Proficient in interpretation of FIPPA.
  • Ability to assist members of the public seeking information about access to records and/or seeking access to their own personal information
  • Excellent written, verbal and interpersonal communication skills in conveying information on behalf of the City regarding FIPPA related issues
  • Ability to conduct preliminary review of requests to determine if they are routinely releasable or should be formally processed under FIPPA
  • Sound analytical and research skills with an ability to exercise resourcefulness in dealing with a variety of situations
  • Ability to establish and maintain effective working relationships with internal and external contacts
  • Ability to be self-directed and collaborative
  • Ability to maintain and protect the security and confidentiality of requests and records
  • Ability to work under pressure while exercising tact and persuasiveness in dealing with contentious matters
  • Sound judgement while managing multiple tasks in a fast-paced environment
  • Ability to handle confidential and sensitive information

Conditions of Employment  
  • Successful applicants must provide proof of qualifications.

Apply online at www.surreycareers.ca
 

Organization: City of Surrey
Location: Surrey, BC
Region: Lower Mainland
Professional Category(s): Information & Privacy Coordination
Posted: May 28, 2019, 10:40 am
Expires: July 2, 2019, 4:30 pm

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