Manager, Payroll Services
Manager, Payroll Services
Requisition ID: 13121
The City of Vancouver is striving to become the greenest city in the world, and a city powered entirely by renewable energy before 2050. We are proud to be one of BC's Top Employers, Canada's Best Diversity Employers, and one of Canada's Greenest Employers. With employees that have helped Vancouver consistently rank as one of the world's most livable cities, the City values a diverse workforce which represents the vibrant community we so proudly serve.
Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.
Main Purpose and Function
The Manager, Payroll Services oversees the City’s payroll function holding responsibility for developing, implementing, and improving Corporate policies, standards, and business processes and systems to ensure accurate and timely delivery of the organization’s payroll. Oversees the central payroll department as well as provides guidance and direction to management and payroll staff in the City’s business units. The position is involved in making recommendations and changes to the payroll system and acts as the main liaison to Human Resources department, systems development team and departmental business units. The Manager, Payroll Services is also responsible for the accounting procedures related to payroll and benefits and prepares financial analyses, yearend working papers and complex reports. The position is a key decision maker with respect to complex employee payroll issues involving labour relations, statutory requirements, and policy interpretation.
Key Contacts and Reporting Relationships
Reporting to the Associate Director Accounting Operations, the Manager Payroll Services is a member of the Financial Services management team. The incumbent works very closely with Human Resources management staff and senior staff of the SAP Business Support Team. The Manager Payroll Services provides advice and assistance to managers, payroll and time entry staff in various business units throughout the City and encourages consistent application of Corporate policies and procedures, while having a keen eye for process re-engineering and system enhancements. This position is responsible for managing a department of approximately 15 staff. The position maintains contact with regulatory, legislative, and statutory bodies for reporting requirements as well as government representatives and financial institutions.
- Manages and coordinates (planning, controlling, and monitoring) the City’s central payroll function including Vancouver Fire and Rescue Services (VFRS), Vancouver Police Department (VPD), and Vancouver Public Library (VPL)
- Establishes annual and long-term goals and objectives for the payroll section. Develops work plans and timelines to implement and monitor progress
- Develops, recommends, documents and implements improvements to corporate payroll policies and standards. Provides advice and guidance to departments on appropriate treatment for payroll related transactions
- Identifies and recommends changes and enhancements to SAP Payroll system. Leads a payroll user group, working closely with the SAP team to prioritize payroll enhancements, define specifications, and oversee and coordinate user testing, acceptance, and implementation
- Develops business process documentation and training for both Central payroll staff and other decentralized Payroll departments (e.g. VPD, VPL) as well as business units
- Coordinates the preparation of yearend financial analyses and reports in compliance with GAAP for local governments and Public Sector Accoutning Board (PSAB) reporting requirements.
- Reviews and approves statutory reports required by the Vancouver Charter, provincial legislation (Financial Information Act (FIA)), superannuation, Workers’ Compensation Board and Statistics Canada
- Collaborates with internal stakeholders and owns relationships with key partners naemly Technology Services, Finance, and Human Resources
- Maintains external relationships with the Actuary for actuarial valuation of employment/post-employment benefits in accordance with PSAB and reviews information provided by the Actuary
- Develops and maintains effective working relationships with departments and business units. Reviews and recommends improvements to business processes, provides training and assistance to staff
- Reviews and prepares complex analyses on payroll related financial issues such as fringe benefits activity based costing and taxable benefits. Prepares reports for senior management and Council.
- Provides decision-support for budget development and works closely with Financial Planning and Analysis to provide meaningful analytical data
- Oversees the biweekly payroll cycle; establishes the work plans and schedules and coordinates the pay period cutoffs with departments and SAP Business Support team. Reviews and approves monthly payroll transactions and account reconciliations
- Assists in the coordination of the yearend audit. Reviews audit working paper files and documentation related to payroll accounts
- Oversees the billing and recovery of employee claims. Establishes corporate policies and procedures and liaises with Human Resources and Legal Services departments on complex issues
- Establishes procedures and processes for complete and accurate third party remittances for statutory and other employee deductions. Compiles yearend reports and reconciliations and files statutory reports
- Participates in labor relations issues, arbitrations, and grievance meetings as required
- Develops department section budget for approval. Monitors and manages expenditures
- Hires, orients and trains staff. Develops training and performance management plans to monitor staff performance. Handles disciplinary and labour relations issues
- Other duties/responsibilities as assigned
Minimum Position Requirements
Education and Experience:
- Professional accounting (CA, CMA, or CGA) or Bachelor’s degree in relevant discipline plus payroll designation (PCP, CPM) and seven (7) years’ progressive management experience in payroll, financial management accounting including significant management in a large unionized organization or an equivalent combination of education, training, and experience.
- Considerable Experience in identifying risks, key performance indicators and implementing process and system enhancements
- Considerable experience working with advanced complex financial systems such as an ERP system, specifically with the finance and payroll component
- Experience in a Public Sector environment or familiarity with local government regulatory requirements would be an asset
Knowledge, Skills and Abilities:
- Thorough knowledge of Canadian federal and provincial legislation, Employment Standards Act, PSAB Guidelines and FIA regulations related to payroll, accounting and financial reporting requirements
- Proven leadership ability and accountability for leading organizational change and developing and leading teams
- Excellent problem solving ability supplemented by strong analytical and organizational skills
- Ability to handle sensitive and confidential information appropriately
- Proven ability to build relationships, deliver high service levels, influence and gain trust and credibility with all levels of the organization
- Strong multi-tasking and time-management skills
- Proven ability to exercise sound judgement.
- Ability to work under tight timelines and with interruptions
- Ability to conduct research and analyze information
- Proficiency in MS-Suite and related applications
- Successful completion of an Enhanced Reliability Check
Business Unit/Department: Finance, Risk & Business Plan (1150)
Employment Type: Regular Full Time
Position Start Date: April 2019
Application Close: March 28, 2019
We thank all applicants for their interest. However, only those selected for an interview will be contacted. Learn more about our commitment to diversity and inclusion.