Executive Assistant to the Mayor and CAO

City of Port Coquitlam

Port Coquitlam

Executive Assistant to the Mayor and CAO


Find out why our AMAZING employees love working for the City of Port Coquitlam!   Affectionately known as “PoCo”, we are an award winning organization made up of a  diverse and dedicated team of people who care deeply about the community they serve.

The City of Port Coquitlam is looking for a seasoned professional who has strong written and verbal communications, organization, political acumen, critical thinking and exceptional people skills to join our executive team. The executive assistant is responsible for ensuring the smooth operation of the mayor and CAO’s office by using tact and diplomacy while maintaining a high degree of professionalism and confidentiality. In this role, you will have the unique opportunity to work directly with the Mayor, CAO, Council as well as collaborate with a wide variety of employees at all levels of the organization.  

If many of the following characteristics and skills describe you, we want to meet you!
  • You are passionate about local government and making a difference in our community.
  • You have excellent interpersonal skills and ability to build effective and respectful working relationships with internal and external contacts under circumstances that may be highly sensitive and challenging.
  • Demonstrated ability to exercise tact and diplomacy, confidentiality and discretion and provide exceptional customer service.
  • You are a collaborative, team player who is able to multi-task, organize and prioritize work under pressure with constant interruptions.
  • You have strong analytical skills and excellent verbal and written communication skills, including listening and persuasion skills. Superior business writing skills including an adept ability to proofread and edit documents and draft non-routine correspondence.
  • You have extensive experience in office administration and have demonstrated success in relevant, progressive administrative roles with a minimum of five years’ experience at a senior executive assistant. 
  • You have completed undergraduate post-secondary education in business, public administration, public relations or a related discipline. An equivalent combination of experience and education will also be considered.
  • Advanced skills in Microsoft Office suite.

As an Executive Assistant you will:
  • Manage the mayor and CAO’s calendar
  • Manage all correspondence coming into the Mayor and CAO’s office
  • Receive and triage community and stakeholder inquires and concerns
  • Prepare the mayors speaking notes and briefings
  • Coordinate travel and meeting plans, including conferences and event registrations for the CAO, Mayor and Council as required
  • Liaise with high level Provincial, Federal and Municipal offices and counterparts, private corporations, and others to coordinate information and meetings
  • Provide event planning for Mayor led City events
  • Provide administrative support to other members of Council and senior management as required

Why should you consider working for us?
  • Our organization is the ideal size for you to make a difference and have an impact
  • We believe in professional development as demonstrated by a generous education reimbursement plan
  • We offer a total compensation package including pension, benefits and a salary that can grow to over $80K

Qualified individuals are encouraged to submit their resumes, along with a one page letter demonstrating how their qualifications and/or experience match the position online by November 21, 2018 at www.portcoquitlam.ca/cityjobs quoting competition number 18-137e.  

We wish to thank all applicants for their interest and advise that only those to be interviewed will be contacted.  The City of Port Coquitlam will conduct a criminal record check.

Organization: City of Port Coquitlam
Location: Port Coquitlam, BC
Region: Lower Mainland
Professional Category(s): Office Administration
Posted: November 8, 2018, 12:17 pm
Expires: November 21, 2018, 4:30 pm

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