Property Administrator

Westbank First Nation

Westbank First Nation

Employment Opportunity

Property Administrator


THE FOLLOWING POSITION IS AVAILABLE WITHIN WESTBANK FIRST NATION. IN ACCORDANCE WITH SECTION 20.1 OF THE WFN CONSTITUTION AND SECTION 3.1 OF THE WFN PERSONNEL POLICY, PREFERENCE WILL BE GIVEN TO QUALIFIED WFN MEMBERS WHO APPLY FOR THIS POSITION.


TITLE:  Property Administrator
MINIMUM SALARY:  Minimum starting salary $47,340  
DEPARTMENT:  Development Services
TERM:  Full-Time Permanent
POSITION SUMMARY:
The Property Administrator supports the Superintendent of Property Management in overseeing and managing all aspects of assigned properties to ensure the successful administration of the department while maintaining the properties to a high standard.  

The Property Administrator will be responsible for taking the lead on projects with budgets ranging from $10,000 - $300,000.The Property Administrator will oversee the department staff in the absence of the Superintendent and will assist to ensure that all staff provides exceptional service to tenants, service providers, contractors, and internal team members.

DUTIES AND RESPONSIBILITIES:
  • Provides financial and cost-accounting support to assist the Superintendent with the management of real estate assets and capital projects
  • Assists the Superintendent to monitor the progress on major operating and capital expenditures, providing updates through spreadsheets and reports
  • Assists the Superintendent with preparing and implementing Operating and Capital budgets including work plans for Property Management and Housing
  • Provides assistance preparing and maintaining lease documents, renewals, and construction or service contracts by researching market rents, tenant history, and collecting relevant information
  • Maintains current knowledge of housing policies and procedures from AANDC, CMHC, Health Canada, and other related agencies
  • Coordinates all aspects of housing administration, including: the rental application process, tenant move in/out inspections, tenant history and financial reporting, rent collection and repayment agreements, preparation of housing packages for funding submissions and applications, and reporting to Government Agencies on funding requirements
  • Administers the rent collection process and maintains arrears repayment agreements pursuant to the WFN Policies
  • Administers standing orders, purchase orders, and requisitions ensuring proper approvals are in place and that the WFN procurement process is followed
  • Ensures that all invoices received are approved, properly coded, entered into the maintenance database and paid within a timely manner, communicating discrepancies to the Superintendent and working with Finance to resolve any payment disputes
  • Ensures all building maintenance and repairs are handled satisfactorily and in a timely manner, including following up with the tenants, contractors and service providers
  • Assists the Superintendent with the review of housing inspection/condition reports, monitoring and updating the 3 to 5 year maintenance plan and making recommendations in preparation for the annual budget process
  • Assists the Superintendent with monitoring Staff to ensure timely and effective response to tenant requests, concerns and comments; coordinating with other internal team members as required
  • Administers seasonal Beach Lots and Member Lots under the supervision of the Superintendent
  • Communicates with Janitors and maintains the inventory of custodial and cleaning supplies for each property
  • Under the authority of the Superintendent administers building security systems, monitoring key and code logs, and issues keys and codes to employees as directed
  • Works with Facility Operators to ensure facility and recreational property bookings are done efficiently and by way of the current policy and procedures
  • Assists the Superintendent in providing ongoing coaching, guidance, and direction to employees
  • May include cross-training in other functions to ensure satisfactory operation of the Development Services Department
  • Performs other duties and responsibilities in accordance with the Westbank First Nation laws, policies, standards, and procedures and as assigned by the Superintendent of Property Management
  • Maintains confidentiality on all matters relating to the affairs of WFN

QUALIFICATIONS, KNOWLEDGE, AND EXPERIENCE:
  • Rental Property Management License or similar licensing is required
  • Degree in Business Administration-Finance specialization preferred
  • Minimum 5 years related experience in commercial and residential real estate
  • Minimum 5 years related experience in a supervisory position
  • Minimum 5 years related experience with bookkeeping and financial practices
  • Minimum 5 years project management experience
  • Maintains current knowledge of legislation pertaining to commercial and residential tenancies and property management practices
  • Knowledge of housing processes with AANDC, CMHC, Health Canada, and other related agencies
  • Financial comprehension including budgeting, account analysis, and overall financial management
  • Knowledge of building systems and facility management
  • Demonstrates excellent verbal and written communication skills
  • Strong organizational skills with attention to detail and accuracy
  • Promotes and maintains positive and professional relationships with tenants, clients, contractors and internal team members
  • As a condition of continued employment, the incumbent must possess a valid Class 5 BC Driver’s License with an annual driver’s abstract in excellent standing

A competitive starting salary of $47,340, commensurate with appropriate experience, and benefits package is offered.

https://recruiting.ultipro.ca/WES5002WFN/JobBoard/bda6c545-2c72-4983-8cf553b0bd43a40d/Opportunity/OpportunityDetail?opportunityId=d256935c-38b6-4043-a192-858253c31c26

Interested applicants should begin the application process by fully completing the MY PRESENCE tab, including MY REFERENCES. Upon completion, click APPLY NOW, fill in the application form, and ensure your cover letter and resume is attached.
 
Opportunity is Open until Filled
*Incomplete and/or late submissions will not be accepted*


Recruitment Coordinator
Westbank First Nation
301-515 Hwy 97 South, Kelowna, BC V1Z 3J2
Email: careers@wfn.ca

Organization: Westbank First Nation
Location: Kelowna, BC
Region: Okanagan Valley / Similkameen
Professional Category(s): Property Management, Real Estate
Posted: October 30, 2018, 9:48 am
Expires: November 30, 2018, 4:30 pm

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