Administrative Assistant (Facilities)

District of Central Saanich

Corporation of the District of Central Saanich

Administrative Assistant (Facilities)

Temporary Part Time Position – (21hrs/week) 6 months

The District of Central Saanich, located on the Saanich Peninsula of Southern Vancouver Island, is part of the Greater Victoria Area and enjoys the reputation of being among the best locations in Canada to live, work and play.  The District is bounded on both the east and west by ocean with many beach access points, and is central to all amenities of the Greater Victoria area.  

Reporting to the Fire Chief, providing administrative and clerical support for the Facilities Division. You would be responsible for processing, tracking and coordinating service requests from internal departments and facility users. Records management functions including data entry into District software applications, and sends notifications, contacts contractors, obtains quotes and prepares progress and statistical reports on a weekly and monthly basis.

The incumbent of this position should have: knowledge of facility operations; the ability to maintain confidentiality; political sensitivity; excellent customer service skills; the ability to work independently and under pressure. Your time management and organization skills will allow you to work effectively in this busy atmosphere. Your strong communication and relationship building skills will be essential as you provide information and assistance to administration and the ability to deal effectively and positively with the public, elected officials and staff.  Your ability to work independently, multi-task and take initiative will guide success in this position.    

Minimum Requirements to Apply
  • High school graduation plus 2 years administrative experience
  • Excellent customer service skills
  • Strong communication and interpersonal skills
  • Training in records management and knowledge of records management principles and practices and the Local Government Management Association Records Classification and Retention Schedule
  • Superior knowledge of the operation of local government software applications. Health/Safety and purchasing certificates or training applications in inventory control.
  • A minimum of three (3) years related experience. Or an equivalent combination of education, training and experience.

Job description and competition information can be found at The salary for this temporary part time position is Pay Grade 39 ($28.34) 2017 rate, plus 13% in lieu of benefits.  

Qualified candidates may submit resumes in confidence to: The District of Central Saanich, Attention:  Chris Vrabel, Fire Chief, 1903 Mt. Newton Cross Rd., Saanichton BC, V8M 2A9, no later than 4:30 p.m. on Friday, November 16, 2018. Applications may also be submitted by email to:

We thank all candidates for their interest; however, only those applicants under consideration will be contacted.

Organization: District of Central Saanich
Location: Central Saanich, BC
Region: South Vancouver Island
Professional Category(s): Office Administration
Posted: October 29, 2018, 2:38 pm
Expires: November 16, 2018, 4:30 pm

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