Executive Assistant

Ditidaht First Nation


Ditidaht First Nation
Executive Assistant 

Start Date:
Immediate

Salary:
Depending on Qualifications

Application Deadline:
Friday, September 28st, 2018 4:30PM

Job Summary:

The Executive Assistant position is an important role in the linkage between both Ditidaht Band Council and Administration and the Administrator and senior staff. The main function of this position is to keep both oral and written communication at a high level. Attendance is critical at all Ditidaht Band council (DBC) meetings, senior staff meetings and band meetings.

Qualifications:
  • Grade 12 preferred
  • Knowledge of general office procedures including fax, photocopier and computer skills
  • Must be able to take direction and be a team player
  • Must be able to work in a changing dynamic and high stress environment
  • Ability to handle conflict with sound judgement

General Overview of Role and Responsibilities
  1. Ensure incoming correspondence is logged, assigned accurately and delivered
  2. Track completion, follow-up and ensure response on all governmental correspondence (mail, fax, email and internet)
  3. Ensure notice and attendance of meetings.
  4. Prepare travel itineraries/arrangements
  5. Background research
  6. Prepare correspondence and Band Council Resolutions
  7. Type and distribute council agenda and information packages at least three days in advance of meeting date
  8. Type and maintain a record of meetings and resolutions
  9. Track completion and follow through on council resolutions, band meetings and other initiatives
  10. Oversee the master filing system
  11. Ensure the DFN newsletter is distributed on time (first week of every month)
  12. Oversee the duties and responsibilities of the receptionist and answer the phones when needed
  13. Perform other related duties as directed by the Administrator

Please submit your resume to:
Ditidaht First Nation, P.O. Box 340, Port Alberni, B.C V9Y 7M8
Email: mmacpherson@ditidaht.ca Attn: Morag Macpherson
Deadline: Friday, September 28st, 2018 4:30PM

Organization: Ditidaht First Nation
Location: Port Alberni, BC
Region: North and Central Vancouver Island / Sunshine Coast
Professional Category(s): Office Administration, Executive / Administrative Management
Posted: August 28, 2018, 12:28 pm
Expires: September 28, 2018, 4:30 pm

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