Records Management and Archiving Student

Town of Golden


Records Management and Archiving Student

Dept: Legislative Services
File No.: 2790-20-Records Management Student
Position: Records Management & Archiving Student (Summer Contract)
Pay Rate: 1st Year Post-Secondary Education $15.00
2nd Year Post-Secondary Education $17.00
3rd Year Post-Secondary Education $19.00
Posting Date: Monday, April 23, 2018
Housing: Affordable dorm-style room available
Term: Temporary (Approx. June through Early September)
Closing Date: May 25, 2018
Hours:  7 hrs a day/35 hrs per week

Nature and Scope of Work
The position is responsible for managing active and inactive paper and electronic documents that are of important municipal, cultural, and historical significance. The student will work closely with the Records Management Coordinator and other stakeholders to complete the necessary digitization and storage required to preserve the Town’s recorded information.

Primary Responsibilities
  • Digitize and index electronic documents from paper documents.
  • Classify and maintain existing and new documents according to the Town’s Records and Information  Management Program.
  • Store documents in accordance with the Town of Golden Records Retention Schedule.
  • Preserve the integrity of documents/files
  • Retrieve, track, and prepare records for eventual destruction (if necessary).
  • Perform record searches when requested.
  • Proactively ensure an environment of mutual respect and professionalism toward fellow employees and in accordance with relevant corporate policy.

Secondary Responsibilities
Perform additional duties as required by the Manager of Legislative Services.

Supervision
The position reports to and is supervised by the Manager of Legislative Services.

Minimal Qualifications
Education and Experience
  • Working towards obtaining a diploma/degree in Records and Information Management, or Archival Studies/Library and Information Studies degree is preferred Public/Business Administration may be considered with relevant experience.
Specific Skills
  • Excellent organizational skills including the ability to balance competing priorities and assignment of workloads.
  • Ability to analyze and synthesize sizable amounts of detailed data.
  • Detail-oriented with an ability to function and process information with high levels of accuracy.
  • Self-driven, independent thinker who is highly motivated and possesses an intrinsic passion for quality.
  • Ability to work well under pressure.
  • Professional manner, tact, diplomacy, and discretion in dealing with associates and colleagues.
  • Ability to work in a manner that is compliant with confidentiality requirements.  
Preferred Qualifications, Education, and Desirable Skills
  • Advanced skills in Microsoft Office, databases and records management software
  • Must be capable of reaching and lifting heavy boxes weighing as much as 50 pounds
  • The successful candidate will be asked to provide a Driver’s Abs tract and Criminal Record Check

Applications may be delivered by post, fax, hand, or electronically, and will be received until 4:00 pm (Mountain time) Friday, May 25, 2018 to:
 
Viv Thoss, Manager of Legislative Services
Town Hall
810 9th Avenue South, P.O. Box 350
Golden, BC V0A 1H0
Fax: (250) 344-6577 ext. 224
E-mail: viv.thoss@golden.ca
 
Candidates wth lesser qualifications may be considered.
Only those applicants selected for an interview will be contacted,

Location: Golden, BC.

Region: Thompson / Shuswap / Columbia

Professional Category(s): Records & Information Management.

Posted: April 23, 2018, 10:55 am

Expires: May 25, 2018, 4:00 pm

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