​​​​​​​Administrative Assistant

Okanagan-Kootenay Sterile Insect Release Program

Okanagan-Kootenay Sterile Insect Release Program

Administrative Assistant

Full-time, Maternity Leave position (12 months), beginning late July 2020
Kelowna, BC

About Us:
We are an environmentally-friendly codling moth control program in the beautiful fruit growing region of the Okanagan and Similkameen Valleys, in British Columbia. Since the Program started more than 20 years ago, the amount of pesticides used in the valley against codling moth has dropped by 96%. Our Program breeds and sterilizes codling moths at our state-of-the-art facility in Osoyoos, and we release them into orchards where they mate with wild moths to prevent the population from reproducing all over the Okanagan. Our Program also provides trapping and monitoring, education, and enforcement services for orchardists.

This position is based out of beautiful Kelowna, British Columbia. Working out of our Head Office located at the Regional District of the Central Okanagan on KLO Rd. SIR offers a great RRSP matching program, excellent medical/dental coverage, paid vacation, and a welcoming, positive work environment.

About You:
You are a computer savvy Administrative Assistant who would work onsite at our Kelowna Head Office. You have excellent customer service skills and must be outcome-oriented. You are self-disciplined and have a strong attention to detail. You will be fully engaged and busy from the first day. You like working as part of a team and former co-workers would call you “a pleasure to work with,” but you are also able to get things done on your own.

Your phone skills are exceptional and you treat every caller and visitor with the same high level of respect, whether they are a prominent local politician or an angry homeowner. You have very good judgement—you know how far to take a project on your own before checking in with your colleague and you know when to ask for help if you need it.

Your written communications are even better than your phone skills! You can take minutes at a board meeting and draft formal memos as easily as you can send quick and friendly internal emails, and you know the difference between there, their, and they’re.

Our Current Position:
The Administrative Assistant will report to the General Manager and is responsible for general office management activities. This is a twelve-month maternity leave position with full benefits. Competitive salary based on experience. Resumes due immediately. Position to start in late July 2020 and end in August 2021.

Responsibilities and Duties:
  • Respond to telephone, in person, and electronic program enquiries.
  • Collect invoices, review all coding, vendor accounts and ensure proper authorizations. Prepare invoices for processing by RDCO finance staff.
  • Process accounts receivable, invoice and code for codling moth control charges, and sales of products and services.
  • Assist Field Supervisors with general support and hiring processes for seasonal field staff, collect necessary information for processing payroll, and maintain employee files.
  • Assist in preparing annual mail outs and other communication pieces.
  • Record and transcribe minutes of Board and Committee meetings.
  • Provide support services with the preparation of agendas, meetings, general correspondence, database reports, maintain records, and general filing.
  • Conduct other duties as assigned.

Qualifications and Skills:
  • Completion of secondary school and/or college business or commercial courses in office administration
  • Accounting experience and experience using Vadim Software would be an asset
  • Comprehensive MS Office (Word, Excel, Outlook) – advanced Excel skills would be an asset
  • Experience in an office environment (local government experience an asset) and ability to multi-task
  • Excellent verbal and written communication skills (experience with Adobe suite and Wordpress an asset)
  • Ability to work well with co-workers and the public
  • Valid BC Drivers License

  • SIR offers a great RRSP matching program, excellent medical/dental coverage, paid vacation, and a welcoming, positive work environment.
  • If this sounds like a good fit for you, please submit your resume, with a cover letter that clearly demonstrates why you’re the one for the job, to jobs@oksir.org.

Please understand that due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.

Organization: Okanagan-Kootenay Sterile Insect Release Program
Location: Osoyoos, BC
Region: Okanagan Valley / Similkameen
Professional Category(s): Office Administration
Posted: June 10, 2020, 2:24 pm
Expires: July 10, 2020, 4:30 pm

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