Senior Planning Coordinator
British Columbia Institute of Technology
Senior Planning Coordinator
Senior Planning Coordinator
Who We Are
At BCIT, we champion diversity of experiences, ideas, cultures and perspectives, to foster a community in which equality and inclusivity are embedded in everything we do. We embrace endless innovation, ignited by imagination and creativity, to improve our approaches, opportunities and outcomes. We strive to achieve excellence in everything we do, to accomplish real, measurable results. We believe in the power of collaboration to amplify our efforts and begin every interaction with a foundation of respect for others’ expertise, insights and inherent worth. Our overall vision is to empower people, share BC, and inspire global progress. If this resonates with you, come join our team aas we continue to provide practical education for a complex world.
BCIT’s Facilities and Campus Development department is seeking a regular, fulltime Senior Planning Coordinator. This position prepares and implements facility planning projects in accordance with Institute and Ministry standards and directs consultants and staff in the preparation and implementation of facility planning projects. Maintains a high level of professionalism and client service and builds stakeholder consensus on project outcomes. Prepares electronic base plans, maintains space classification and numbering databases, audits space use and classification and liaises with the Ministry Planning Officer to ensure institute compliance with annual ministry facility reporting requirements. Develops space related reports and analysis of space use for decision making. Administers capital planning and campus development planning processes by providing project coordination, spatial analysis and leading stakeholder consultation meetings. Makes determinations on interior space layouts and efficiencies and ensures that ministry and institute standards are maintained throughout all stages of planning and implementation.
Duties & Responsibilities
Capital Planning and Campus Development
- Prepares capital budgets and participates in the development of business cases for proposed projects.
- Leads stakeholder consultation meetings and validates space use for design consultants.
- Implements the Campus Development planning process, including facilitation of public consultation activities, communication and analysis of stakeholder feedback
- Plans and conducts the comprehensive audit of conditions of buildings, systems and structures. Analyzes results and recommends action plans to ensure continued economic operation, including cost estimates and priorities.
- Coordinates large scale capital planning proposals with project values in excess of $50,000,000
- Updates databases and planning documents related to sustainability initiatives, including sustainability certification requirements (e.g. LEED).
- Prepares space utilization reports to be used in the Ministry capital planning cycle and recommends efficient space allocations.
- Prepares space planning project proposals, including production of perspective drawings, elevations, functional base plans, and room layouts to include furniture, equipment, telecommunications or other pertinent needs. Conducts space use audits and space use analysis reports for Facilities governance Team space allocations, decision making and Ministry Reporting.
- Acquires, reviews and awards Registered Professional consulting service contracts.
- Administers the tender process including the preparation, issue, review and award of the construction contract.
- Leads teams of consultants to define contract scope required for the preparation of space planning project proposals, including production of perspective drawings, elevations, functional base plans, and room layouts to include furniture, equipment, telecommunications or other pertinent needs.
- Reviews and verifies accuracy of consultant reports related to space planning projects.
- Defines scope of work, budget and schedule, and directs the implementation and delivery of space planning projects by Institute staff and consultants.
- Directs consultants in the preparation of documents, specifications and contract drawings required for project tender and project implementation.
- Inspects buildings and office areas to evaluate suitability for specific occupancies in accordance with Ministry and Institute standards.
- Coordinates risk assessments and/or hazardous material sampling at project initiation to advise occupants, consultants and contractors of potential risks.
- Assesses project designs and recommends implementation measures such as temporary accommodation, impacts to clients and other stakeholders, scheduling and deliverability with respect to logistics and design suitability.
- Oversees project costs, authorizes payment for completed work, and prepares change orders to scope, completes and prepares reports and costs analyses.
- Conducts final inspections, compiles project deficiencies and authorizes final disbursements at project completion.
- Provides design expertise and advice on appropriate facility space planning renovations, furniture, colour and material selections for space planning and capital projects.
Base Plans and Reporting
- Updates base plans and record drawings using AutoCAD including architectural, structural, mechanical, electrical, and communications systems that exist within the buildings on the BCIT campuses.
- Administers the Archibus Facilities Management (FM) system with space management records, verifies and maintains the accuracy of the information and develops custom space reports.
- Conducts physical space audits and space use analysis reports to ensure space inventory on campus is accurate.
- Assigns room numbering changes and maintains room numbering database.
- Liaises with Ministry Planning Officer to audit and update space use classifications as required for annual Ministry Facility Information System (FIS) reports.
- Builds positive and productive relationships with BCIT stakeholders and external clients by maintaining a high level of professionalism and client service.
- Ensures consultants adhere to terms and conditions of contract agreements.
- Meets with BCIT stakeholders and external clients to compile information related to planning project proposals; identifies potential solutions consistent with Ministry and Institute standards and achieves stakeholder consensus on project outcomes.
- Maintains strong communication with the client groups, consultants, contractors and other service departments at each stage of the project and ensures that the completed project meets the customers overall satisfaction.
- Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP) Undertakes related duties as assigned, consistent with the job grade of this position.
BENEFITS OF WORKING AT BCIT:
- Being a part of BC’s Top 100 Employers, and a member of the CCDI.
- A generous Total Compensation package which includes extended health and dental benefits and a superb pension plan.
- Access to Professional Development Funds and opportunities for career development.
- Increase your knowledge with Tuition waivers for BCIT courses.
- Enjoy subsidized parking and discounted access to our fitness facilities (including classes like Yoga and Zumba).
- Additional Wellness and Employee Assistance programs.
- Diploma of Technology in Architecture, Planning or Interior Design supplemented with at least one year specialized training in interior design, space planning and system applications related to project administration, planning activities and reporting.
- Two years general facilities planning experience plus four years’ current practical experience in developing and administering projects, space planning and interior design.
- Working knowledge of mechanical and electrical systems including their representation on drawing formats.
- Demonstrated knowledge of building codes and industry standards, including experience leading a team or overseeing the work of professionals, contractors and internal clients.
- Experience using a variety of software packages with high degree of skill in the most current version of AutoCad, Computer Aided Facility Management system such as Archibus FM, Microsoft Office Suite, and relational databases.
- Superb written and oral communications.
- Must be a team player with a customer service focus, strong organization, coordination and follow-up skills.
- Must be able to work independently with minimum supervision.
- Must be able to work within tight deadlines and approved project budgets.
- Strong conceptual thinking and problem solving skills.
Please note: These are the minimum required qualifications. This position is a dayshift position as defined in Article 14.1 of the Collective Agreement.
Pay Grade 10; $57,734 to $62,646 per annum
Additional Salary Information
Salary prorated based on percentage and term of appointment
Administrative Services-Campus Planning
BCGEU Support Staff
Number of Vacancies