Corporate Officer

City of Williams Lake

City of Williams Lake

Employment Opportunity
COMPETITION 20-14

Corporate Officer

(32 year employee retiring, opening up a great opportunity)

For lifestyle, Williams Lake’s mixture of frontier charm and urban living can’t be beat. A regional centre with all major amenities.  Living and housing is very affordable with a range of residential opportunities from modern urban subdivisions and townhouses to large rural properties. The attractive mix of high-quality lifestyle and surrounding pristine wilderness playground makes Williams Lake a great place to live, work, play, and raise a family.

Williams Lake offers year-round opportunities for outdoor enthusiasts. In the winter, the Cariboo offers snowmobiling opportunities and amazing cross-country ski trails, as well as snowshoeing and ice fishing. Williams Lake, known across North America as the “Shangri-La of Mountain Biking”, boasts the largest mountain bike park in the British Columbia’s interior, and over 200 kilometres of single track trails and tens of thousands of board feet of lumber constructing a variety of riding features all within metres of the City. The lake city is a great base for hiking, camping, four-wheeling, waterskiing, swimming, golfing and sport fishing as well. Our indoor recreation facilities are first rate, with the Cariboo Memorial Recreational Complex offering a brand new leisure pool with waterslide, new lap pool, steam room, sauna, massive swirl pool along with two arena ice sheets, and a brand new fitness centre.

POSITION: 
Management (Union Exempt)

HOURS OF WORK: 
37.5 hours per week, Monday to Friday inclusive and attendance at meetings as required.

GENERAL STATEMENT OF DUTIES:
As a member of the Senior Management Team, the Corporate Officer is responsible for the statutory duties of corporate administration as set out in the Local Government Act, Community Charter and other relevant statutes. The Corporate Officer is also responsible for the administration of policies and bylaws related to the activities and functions of City Council and the City of Williams Lake.

The Corporate Officer performs the duties of Chief Election Officer and is the designated Freedom of Information and Protection of Privacy Head/Coordinator.

SUPERVISION:
The Corporate Officer shall report directly to the Chief Administrative Officer.

MAJOR DUTIES AND RESPONSIBILITIES:
  1. Coordinates the legislative and administrative management functions for the municipality in accordance with provincial statutes, City bylaws, policies and directives of City Council at Regular, Special and/or Committee meetings.
  2. Responsible for the central records management of the municipality, including Council minutes, resolutions, bylaws, administrative files, archival documents, contracts, and legal agreements.
  3. Interprets and writes bylaws and policies as required
  4. Manages insurance claims on behalf of the City.
  5. Manages the Corporate Services Division staff and coordinates preparation of Agendas and Minutes of Council and Committees of Council. Attends all weekly Council meetings to record minutes.
  6. Prepares the annual Corporate Services Budget and Business Plan. Ensures the Annual Report is completed per Community Charter requirements.
  7. Prepares reports, bylaws, advertising approvals and policies as required and is the statutory corporate signing authority for the City.
  8. Acts as the Chief Elections Officer and coordinates municipal election preparation, referenda and elector approval processes.
  9. Provides legislative advice to Council and staff, attends Regular and Special meetings of City Council, including Standing Committees and Ad-Hoc Committees as required, records minutes and ensures completion of necessary correspondence and follow-up action.
  10. Undertakes any other relevant functions as authorized by the Chief Administrative Officer.
  11. Administers Freedom of Information requests and ensures access to records of the municipality as required by law or authorized by Council. Provides information to internal and external clients and ensures all employees follow legislated requirements.
  12. Handles enquiries and complaints.
  13. Provides administrative support to the RCMP Victim Services Program, pursuant to the Funding Agreement with the Ministry of Attorney General.
  14. Responsible for research projects and prepares reports.
  15. Acts as a Commissioner for taking affidavits and oaths and certifies legal documents.
  16. Prepares newspaper advertisement concerning official notices, local improvements, etc.
  17. Prepares online and hard copy Agendas and required documents for Council meetings, and action pages from such meetings, including maintaining a follow-up database to track Council action items.
  18. Provides legal advice and is responsible for legal correspondence, litigation and contract administration.
  19. Performs other related duties as required.

QUALIFICATIONS, SKILLS & EXPERIENCE:
  • Degree or Diploma in Local Government Administration, Business Administration, or Law, together with a minimum five years of related or legal experience, or an equivalent combination of relevant education and experience as determined by the City of Williams Lake.
  • Experience with I-Compass would be an asset.
  • Knowledge of Local Government Act, Community Charter, and applicable FOI Legislation.
  • Knowledge of legal documents, Land Titles Office, contracts, etc.
  • Knowledge of insurance claims management.
  • Sound knowledge of Municipal legislation and Council procedures.
  • Ability to assist in drafting agreements, Bylaws and other contractual documentation.
  • Excellent interpersonal and communications skills, both oral and written, and the ability to deal with people in a professional manner.
  • General knowledge of administrative practices, office practices and procedures, including proficiency with MS Office.
  • Ability to establish and maintain harmonious relations with the public and Municipal Officials.
  • Ability to work independently on own initiative.
  • Must be willing and able to work flexible hours, including evenings and weekends as required.

A Competitive Salary for this non-union position will be commensurate with experience and education.  It will include a comprehensive benefits package. The City of Williams Lake is dedicated to continuation of Professional Development and is supportive of Employee Wellness initiatives.

Interested candidates are invited to submit a detailed resume and cover letter outlining qualifications, experience, copies of applicable certifications, and letters of reference no later than 4:00 pm, February 26, 2020 to the attention of Ashley Williston, Director of Human Resources, City of Williams Lake, 450 Mart Street, Williams Lake, BC, V2G 1N3 - Fax (250) 392-8484, or email awilliston@williamslake.ca

Organization: City of Williams Lake
Location: Williams Lake, BC
Region: North Central / Cariboo
Professional Category(s): Corporate Administration
Posted: February 5, 2020, 12:53 pm
Expires: February 26, 2020, 4:00 pm

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