Chief Administrative Officer

West Shore Recreation

Chief Administrative Officer


CLASSIFICATION
Exempt Management Position

CLOSING DATE
December 13th, 2019 at 12:00 pm

SUMMARY
Reporting to the Board of the West Shore Parks and Recreation Society, the Chief Administrative Officer is responsible for administering, managing, coordinating, and overseeing all activities and daily operations of the Society. Major responsibilities of the position include providing timely advice and communications to Society Board members, liaising with community user groups, and members of the public.

This professional administrative position provides leadership and visionary direction in strategic planning, community development, and in establishing goals, priorities, policies and procedures as well as organizing and managing the operation of the parks, recreation facilities and programs in the West Shore.

In addition, this position determines and manages facility wide objectives and priorities by establishing a collaborative and empowering approach with departmental staff. The focus of the position also requires an emphasis on customer service and communication with an understanding of the needs of the citizens of the West Shore.

JOB DUTIES & ACCOUNTABILITIES
  • Provides advice and recommendations to Society Board Members at Society meetings including technical and administrative information and recommendations on parks and recreation matters, including the acquisition of parkland and the development of park and recreation facilities and services.
  • Responsible for managing, motivating, assigning, supervising, and reviewing the work of a diverse group of senior Society Staff, including the application and administration of the collective agreement, human resources/ labour relations issues, society objectives and corporate policies and procedures.
  • Recommends policy to the Society, and directs the interpretation of these same policies to the staff, community organizations and other groups ensuring all polices are implemented and consistently adhered to;
  • Determines current operating requirements, and supervises the preparation of the annual and capital budget, authorizes expenditures and develops budgetary controls for the Society.
  • Reviews, manages and implements cost effective solutions and revenue generating ideas in conjunction with overseeing the budget and financial reporting functions.
  • Maintains liaison with Administrators, Senior Staff, Politicians of the member Municipalities, community leaders, and other interested groups and individuals concerned with parks & recreation matters.
  • Communicates with Senior Staff of the member Municipalities to ensure access to timely and pertinent Society information.
  • Responsible for preparing, researching and analyzing information as well as presenting recommendations on a variety of parks and recreation issues.
  • Responsible for the management of all plans for the future development for parks and recreation services in the West Shore for the Society.
  • Responsible for directing effective public relations and community parks and recreation information to ensure the public is aware of the services, facilities and programs available to them.
  • Receives reviews and analyses a wide variety of reports regarding the operation of the Society’s facilities.

EDUCATION, CERTIFICATIONS AND LICENSES
The successful candidate will have a Degree in Public Administration, Business Administration, or Recreation Administration or a related discipline or an equivalent combination of education, training and experience which can include post-secondary courses in administration, business, public administration or recreation management. Valid B.C. Driver’s license.

KNOWLEDGE, SKILLS AND ABILITIES / EXPERIENCE
  • Minimum of 5 years experience in a senior management level with Municipal Governments and Regional Districts.
  • A knowledge of or experience in the management of a Parks & Recreation operation.
  • Demonstrated experience in strategic planning and community development.
  • Demonstrated ability to deal frequently with highly sensitive and confidential situations involving the exercise of utmost tact, discretion and judgment.
  • Thorough knowledge and understanding of the application of leadership and management principles, administrative, financial and budgetary processes.
  • Proven human resource and people management skills in a unionized environment, excellent communication, leadership, interpersonal, team building and decision-making skills.
  • Fundamental computer literacy and the ability to adapt to and use new software and computer technologies.
  • Demonstrated ability to effectively evaluate, develop and monitor administrative systems and procedures.
  • Demonstrated financial planning, policy development and project management experience.
  • Demonstrated ability to effectively deal with public officials, councils, the public, and user groups and to provide a variety of information and services to meet diverse needs.
  • General knowledge of the Local Government Act, Community Charter as well as the Society Act.
  • Ability to work effectively, efficiently and economically and perform well under pressure while dealing with contentious matters.
  • Ability to meet deadlines and work productively with minimal supervision and exercise considerable initiative and autonomy.
  • A clear and current criminal record check is a condition of employment, and is the financial responsibility of the successful candidate.

APPLICATIONS
Candidates are invited to submit their resume including three references to the attention of Sandy Clarke, Acting Chief Administrative Officer at sclarke@westshorerecreation.ca no later than December 13th, 2019 at 12:00 pm. Only those candidates under consideration will be contacted.

Organization: West Shore Recreation

Location: Victoria, BC
Region: South Vancouver Island
Professional Categories: Chief Administration
Posted: November 22, 2019, 11:53 am
Expires: December 13, 2019, 12:00 pm

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