Secretary/Clerk

City of West Kelowna


Secretary/Clerk

- Temporary, Approximately 6 Months -

The City of West Kelowna is a vibrant, growing city located on the west shores of beautiful Okanagan Lake. The City of West Kelowna’s Legislative Services Department is seeking to fill a temporary full time position of Secretary/Clerk. The position will work approximately 6 months.

Position Duties and Responsibilities:

This position will perform a variety of administrative and clerical support functions in support of the department’s operations, services programs and activities such as:

  • Prepare and distribute meeting materials such as agenda packages and presentations
  • Attend Committee meetings as formal recording secretary (some evening work is required)
  • Organize and coordinate meetings and ensure quorum where applicable
  • Compose and distribute minutes and back up material
  • Coordinate follow-up tasks from Council and Committee meetings
  • Prepare and complete CWK website updates
  • Coordinate projects and activities with other departments
  • Utilize eScribe meeting management program for Agenda/Minute preparation
  • Provide administration of eScribe, i.e. template, reports, action items, meetings, user configuration, etc;
  • Oversee the department’s filing system using Sharepoint
  • Utilize Microsoft Outlook as appropriate


Required Qualifications and Skills:

  • Grade 12 education, plus an administrative / secretarial training at a recognized institution, or an equivalent combination of education and experience
  • 1 – 2 years related experience
  • Knowledge and comprehension of the department’s operation, services, programs and activities and of outside agencies as necessary to assume assigned responsibilities
  • Keyboarding speed of 55 wpm
  • Demonstrated computer skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Produce business correspondence with an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy
  • Strong customer service and interpersonal communication skills – both verbal and written
  • Ability to exercise discretion and confidentiality
  • Detail orientated with strong organizational skills
  • Must work independently and be able to handle a multitude of priorities
  • Valid Class 5 BC Driver’s License


For more information, please visit www.westkelownacity.ca/jobs  Please apply online at www.westkelownacity.ca/jobs  We thank all applicants for their interest; however only those selected for further consideration will be contacted.
 

COMPETITION 19-54E | CLOSES NOVEMBER 18, 2019 | PAY $27.72/35HR/WK


Organization: City of West Kelowna
Location: West Kelowna, BC
Region: Okanagan Valley / Similkameen
Professional Category(s): Office Administration
Posted: October 31, 2019, 12:37 pm
Expires: November 18, 2019, 4:30 pm

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