Family Circle Coordinator/Facilitator

Squamish First Nation

Squamish First Nation
Family Circle Coordinator/Facilitator

Position: Family Circle Coordinator/Facilitator
Permanent Full-time Position
Ayas Men Men Child & Family Services Department; West Vancouver, BC
Posted: October 23, 2019
Posting Closes: November 14, 2019

Reporting to the Director, this position directs the day-to-day activities of the ADR process. The main roles of the position are 1) to liaise with parents and other family members, ensuring they understand the purpose and accept the terms and conditions of the process; 2) to determine who should attend; 3) to organize the ADR Circle; 4) to involve community members as appropriate; 5) to facilitate the process, document proceedings and work with the Case Social Worker to distribute the plan. The Coordinator/Facilitator works closely with managers and staff in the Ayas Men Men Department and regularly promotes the work of the ADR model in the community.

Typical Duties & Responsibilities:
  • Participates in the intake of new cases, responds to referrals, determines willingness to adopt the ADR process, conducts ADR orientation and completes necessary paperwork. Manages the ADR process as per defined goals/milestones and provides leadership/guidance through the process.
  • Coordinates logistics of ADR process for each case on caseload including organizing the participants to determine the service plan, sets up and attends follow up circles (i.e. quarterly, etc.), resources and other support services, prep and activities, etc.
  • Effectively communicates the ADR process, assists families to identify and connect with service providers and supports required to develop a workable plan and prepares all Circle participants, including the coordination of all meetings.
  • Facilitates the ADR Circle, ensuring communication, respect and empowerment of families. Manages potentially difficult conflicts, works with families to agree on a plan that addresses child welfare concerns, reconvenes Circle when family has developed a plan to be presented and documents/obtains the agreement of the family to the plan of care.
  • Provides follow-up to the Circle, debriefing attendees of the Circle. In consultation with the Case Social Worker, coordinates and facilitates follow-up actions, distributes the plan and assists the family regarding the plan. Reconciles the finances and submits to Finance.
  • Coordinates and facilitates all aspects of intervention sessions, determining resources available to the family. Attends intensive intervention sessions, assists Case Social Worker to complete required documentation and provides a summary report of plan.
  • Coordinates and facilitates ADR process follow up, scheduling first review one month after the formal ADR process. Assists team and family with developing new service plans, coordinates ceremony to honour the family and manages issues, concerns, new developments, etc.
  • Develops and formalizes contracts between clients and other resources, establishes a community accountability process and maintains records and statistical information/evaluations. Works with Director regarding budgetary activities and ensures program operates within established budget.
  • Promotes community and public education of the program, emphasizing the value of prevention. Provides details about cultural processes and information about the healing and intervention supports available through ADR. Establishes and maintains good working relationships with other Nation departments and external bodies i.e. Courts, Police services, Health Authority, School Districts, etc.
  • Develops and delivers appropriate educational materials and training that provides an orientation to staff and community partners regarding the ADR process and mentors colleagues in the role of the ADR Coordinator/Facilitator.
  • Assists in the growth of the Alternative Dispute Resolution process within the Ayas Men Men Child & Family Services Department. Identifies barriers to implementation and provides solutions to the barriers. Completes monthly progress reports regarding the ADR process, enters statistical data in the tracking system and submits reports to the Director.
  • Adheres to workplace health & safety policies, safe work practices and procedures.
  • Participates as a member of the Case Management and Ayas Men Men Child & Family Services Teams.

Education, Level of Experience & Hiring Requirements:
  • Bachelor’s degree specializing in Social Work, Social Services or relevant/related field from a recognized post-secondary institution.
  • 2 – 3 years of directly-related experience in the majority of duties listed in job description including caseload management, counselling, Squamish Nation culture, historical knowledge and First Nation child welfare, etc.
  • As career progresses, incumbent will be required to successfully complete job-required, short-term upgrading, training and courses relating to child care, dispute resolution, life planning, analyzing problems, etc.
  • Experience as an advanced level user of the Internet and Microsoft Office Applications – Outlook (Email), Excel, Word, PowerPoint, etc.
  • Working experience with a large scale computerized database system. Experience with JD Edwards is an asset.
  • Previous experience working in a First Nations Community (particularly Squamish) is an asset.
  • Must have a valid BC Driver’s License Class 4 or 5. Class 7N may be considered.
  • Must have a reliable vehicle and current auto insurance.
  • Must be able to travel as required.
  • Must be able to work evenings and weekends as required.
  • Must successfully complete Criminal Record Check with a Vulnerable Sector Search as per Squamish Nation Policy.
  • May be willing to consider a Diploma plus 6 – 7 years of directly-related experience in a Family Circle Coordinator/Facilitator role.

The above requirements are what Squamish Nation is seeking in the ideal incumbent at the time of posting & are subject to change, based on the needs of Squamish Nation.

Salary: $55,681 to $65,507 annually, plus a comprehensive benefits package.

All applications must be completed using on-line application.

Application MUST Include:
  • Cover Letter & Resume
As per policy, successful applicant will need to provide:
  • References from direct supervisors, and
  • Official copies of school records

Please use the Chrome Browser when applying online.

Link for all postings at:

Chén̓chenstway Human Resources 336 West 4th Street North Vancouver, BC V7M 1J1 604-985-8335

Organization: Squamish First Nation
Location: North Vancouver, BC
Region: Lower Mainland
Professional Category(s): Social Services
Posted: October 21, 2019, 12:23 pm
Expires: November 14, 2019, 4:30 pm

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