Homestay Coordinator

School District No. 34 (Abbotsford)

School District No. 34 (Abbotsford)

Homestay Coordinator


Reporting to the Manager of International Program, the ‘Coordinator’ will be responsible for managing the District’s Homestay program by providing information and support to homestay parents and clients, as well as, recruiting and assessing potential host families to provide international students with a quality homestay experience. This position is responsible for creating and maintaining reports, records, policies and materials related to the program.

Under the direction of and in consultation with the Manager of International Program, the Homestay Coordinator is responsible for the following activities:
  • Manage the District’s Homestay program for international students
  • Promote the homestay program in the community
  • Recruit and assess potential host families
  • Visit, interview, select and monitor homestay families and provide relevant feedback as required
  • Provide information and on-going support to homestay parents and clients
  • Initiate, consider, write and implement program guidelines, policy and procedure based on best practice and best outcomes for clients, their caregivers and stakeholders
  • Create and maintain reports, records, files and materials related to the program
  • Conduct informational sessions/orientation of families
  • Designs, conducts, and manages ongoing evaluations of homestays to ensure they meet the programs’ expectations
  • Mediates and problem solves any homestay related issues
  • Ability to work flexible hours including evenings and weekends
  • Carry the 24-hour emergency phone after hours
  • Organize and attend international student events and field trips
  • Organize and present new student orientation in August and January
  • Organize and coordinate summer and short-term programs when needed
  • Provide information and reports to Management and stakeholders as requested
  • Perform all other duties as assigned by the Manager of International Program

The incumbent must have a Grade 12 diploma or equivalent, supplemented by 2 years’ post-secondary education in a recognized program (because there is no specific post-secondary training for this type of position, the academic qualifications are considered flexible). The incumbent will have a minimum of 2 years’ experience working in a Homestay program or social services, as well as the following:
  • Proven ability to establish and maintain effective and positive working relationships with all internal and external contacts
  • Positive interpersonal skills, and the ability to work independently and within a team environment
  • Sound understanding and awareness of cultural diversity, preferably in an educational setting
  • Strong knowledge of adolescent development, family/group dynamics and residential programs
  • Excellent communication and problem-solving skills – languages and overseas experience a strong asset
  • Proven ability to exercise a high level of initiative and responsibility, work independently and establish job priorities and deadlines
  • Ability to use tact and discretion and maintain confidentiality
  • Intermediate to advanced ability using Microsoft Office products, and the ability to learn other computer software programs as required
  • Valid class 5 British Columbia driver’s license
  • Must be able to work flexible hours and have your own vehicle
  • Proven ability to communicate effectively both orally and in writing, and to provide service and relationship to the public, clients and the School District in a professional, respectful, positive and courteous manner

If this position sounds like your ideal match, please submit a detailed resume outlining qualifications and experience no later than 4:30 pm on Thursday, October 31, 2019 to

Individuals not currently employed by School District No. 34 (Abbotsford), are required to sign an "Authorization for Criminal Record Search" to permit a criminal record review.

The interest of all applicants is appreciated; however, acknowledgements will only be made to those selected for an interview.

Organization: School District No. 34 (Abbotsford)
Location: Abbotsford, BC
Region: Lower Mainland
Professional Category(s): Human Resources, Social Services
Posted: October 8, 2019, 10:12 am
Expires: October 31, 2019, 4:30 pm

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