Accounts Payable Clerk

Vancouver Island Regional Library

Vancouver Island Regional Library

Accounts Payable Clerk

Vancouver Island Regional Library is looking for an Accounts Payable Clerk to join our Finance Team. This position is located at our Administration Office in Nanaimo.

Reporting to the Divisional Manager of Finance, the Accounts Payable Clerk is responsible for the production of weekly cheque runs to pay the bills incurred by the Library in day to day operations and provides clerical assistance for the Accounting Department. Acts as back up for the Accounting and Payroll Clerks.

Representative Duties:
  1. Processes all invoices, expense claim forms and facilities rental payments;
  2. Maintains an up-to-date knowledge of the Library’s purchasing system and ensures all procedures are in place before processing for payment;
  3. Prepares weekly cheque runs and prepares cheques for mailing to vendors. Corresponds with vendors as required;
  4. Issues manual cheques as required for immediate payment;
  5. Maintains reports as required for periodic and year-end financial statements;
  6. Issues U.S. funds cheques and obtains international money orders for foreign vendors as required;
  7. Reconciles vendor statements and records invoices from out of province vendors where the provincial sales tax is to be self-assessed;
  8. Maintain accounts payable system both electronic and paper formats. Maintains and updates Accounts Payable vendor files purging data appropriately;
  9. Records all Branch Funds Reports and reconciles branch bank accounts;
  10. Registers and distributes library credit cards to employees;
  11. Assists the purchaser as required for issuing blanket purchase orders to vendors;
  12. Prepares major vendor reports as required;
  13. Performs all payroll functions in the absence of the payroll clerk and assist as required both on an intermittent and seasonal basis. Keeps up to date and well informed on payroll issues and governmental payroll regulations;
  14. Oversees Branch Cash Management System, trains branch staff, identifies and resolves issues;
  15. Prepares annual population catchments figures for the Board Planning Committee;
  16. Perform accounting reconciliations as required;
  17. Other duties as assigned. Required Knowledge.

Skills & Abilities:
  1. Good oral and written communications skills;
  2. Demonstrated proficiency with MS Office applications e.g., Word, Excel, Access, PowerPoint;
  3. Working knowledge of accounting software programs used in the department;
  4. Good typing/keyboarding skills. 

Required Education & Experience:
  1. Completion of the second level of a recognized accounting course (CGA) or equivalent to two years relevant post-secondary education plus three to five year’s F.T.E. equivalent working experience and/or an equivalent combination of education and experience;
  2. Working knowledge of payroll and statutory deductions to completion of biweekly and year end process associated with payroll. Two years relevant training and/or experience in payroll.

You are required to have a valid BC Driver’s License and will also be required to satisfactorily complete a Criminal Record Check (Working with Children & Vulnerable Adults).    

This position is located at our Administration Office:  
6250 Hammond Bay Road  
Nanaimo, BC  V9R 5N3

This is a CUPE Unionized position providing an hourly rate of $28.77 per hour.

Please reference the Competition No.: CUPE2019-130 in the subject line of your email when submitting your cover letter and resume to

This position closes on Tuesday, September 24, 2019 at 4:00pm.

Your cover letter should clearly identify how you have the knowledge, skills and experience to be successful in this position.   VIRL thanks all applicants for their interest in working with us however only those selected for an interview will be contacted directly.  

Visit us at for other exciting opportunities.

Your Voice. Your Library.

Organization: Vancouver Island Regional Library
Location: Nanaimo, BC
Region: North and Central Vancouver Island / Sunshine Coast
Professional Category(s): Financial Administration
Posted: September 12, 2019, 8:56 am
Expires: September 24, 2019, 4:00 pm

Want new jobs like this sent to you?

Advanced Search

Show Advanced Search

Useful Links

Back to Top

About Us

We work tirelessly to promote local government career opportunities.

Tools & Resources

Canada's #1 Local Government job posting website.

Postings by Email

Receive email alerts, or sign up for our weekly e-bulletin.