Funding Coordinator (Term)

Westbank First Nation

Westbank First Nation

Employment Opportunity

Funding Coordinator (Term)

The Funding Coordinator is responsible for the identification, research, application, follow-up and reporting of grant and funding opportunities of projects that support and enhance current and new Westbank First Nation (WFN) service priorities. The Funding Coordinator also provides administrative and coordination services for the Community Enhancement Grant Program (CEGP) including advice and support to community groups within the boundaries of WFN. In addition, the Funding Coordinator provides support services in the Financial Services Department including back-up support for the accounting staff, and assistance with budgeting and year-end activities. The Funding Coordinator position has considerable responsibility and independence while working within established guidelines.

Community Enhancement Grant Program (CEGP)
  • Serves as a dedicated resource to the CEGP providing administrative support (resources for meetings), coordination services, and technical expertise to the Advisory Council and Council.
  • Provides advice to CEGP funding applicants; review applications to ensure completion and consistency with CEGP guidelines, and guide the Advisory Council accordingly.
  • Assembles financial and non-financial reports indicating funds that have been fully expended for the approved use by Council, the Advisory Council, and for auditing purposes.
  • Provides written CEGP program reports to Advisory Council and Council; provides the Communications Officer with information from reports included in annual reports, newsletters, newspapers, and marketing publications.
  • Develops and recommends decision making protocols and guidelines for review by Advisory Council and Council to ensure funding consistency.
  • Develops and maintains CEGP program guidelines with brochures, advertising, and promotional materials appropriately communicating CEGP funding awareness and opportunities.

General Duties
  • Researches potential grants, funding opportunities, and appropriate funding projects for application by WFN; working with the Chief Administrative Officer, Department Heads and other Managers to determine appropriate grant funding opportunities, and complete grant applications.
  • Researches provincial and federal grant programs, corporate grants, and private grants.
  • Researches philanthropic organizations that will support and enhance current and new WFN services and economic development.
  • Acts as the contact person for granting authorities while maintaining ongoing communication; monitor and follow through on new and existing grants and funding applications; prepare required reports and evaluations within required timelines.
  • Maintains a database of grants available, applied for and approved. Assists with preparation of year-end working papers and liaises with external agencies and auditors.
  • Completes ad hoc requests received from Managers or Directors.
  • Works with the Financial Services Department to ensure accurate General Ledger journal vouchers and performs month-end and year-end processes, including; calculating accruals and deferred revenue, reconciling accounts, preparing a variety of reports, and liaising with external agencies and auditors.
  • Monthly review of grant revenue and disbursements with managers, supervisors and project leads to ensure accuracy and provide update.
  • Attends all budget meetings to determine areas with potential grant funding.
  • Assists with preparation of budget for operations and capital to record approved funding and research potential funding for future projects.
  • Performs back up duties for Financial Services Department as directed.
  • Performs all duties and responsibilities in accordance with the WFN policies, standards, and procedures.
  • Performs other duties and responsibilities as necessary in the performance of the position, and as assigned by the Director of Finance.
  • Maintains confidentiality on all matters relating to the affairs of the WFN.


  • Post-secondary degree in finance, public administration, or a related discipline.
  • Completed or enrolled in CPA program or related experience.

  • Minimum of 3-5 years of related experience in a government finance setting.
  • General knowledge of federal, provincial, and other grant programs.
  • General knowledge of government accounting, finance, and budgeting practices.
  • Previous experience working in a First Nations environment is considered an asset.

  • Strong organizational and time management skills.
  • Ability to work effectively, both independently and cooperatively in a team environment.
  • Ability to function well in a fast-paced, deadline driven environment.
  • Ability to liaise with, establish and maintain effective working relationships with a variety of internal and external stakeholders.
  • Proven advanced level of MS Office (MS Excel & MS Word) and Adobe.
  • Highly organized, accurate, with strong attention to detail.
  • Ability to identify and respect confidential information.
  • Excellent verbal and written communication skills; particularly inter-personal and customer service skills
  • Acceptable Criminal Records Check

A competitive starting salary, commensurate with appropriate experience, and benefits package is offered.

Interested applicants should begin the application process by fully completing the MY PRESENCE tab, including the MY REFERENCES. Upon completion, click APPLY NOW, fill in the application form, and ensure your cover letter and resume is attached.

Opportunity closes Sunday, September 22nd, 2019. 

*Incomplete and/or late submissions will not be accepted*

For more information, please visit our website.


Organization: Westbank First Nation
Location: Kelowna, BC
Region: Okanagan Valley / Similkameen
Professional Category(s): Financial Administration, Research, Grant Management/Writing
Posted: September 4, 2019, 10:23 am
Expires: September 22, 2019, 4:30 pm

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