School District No. 38 (Richmond)

School District No. 38 (Richmond)


Recognized for its dedication to inclusion, diversity, and strong partnerships with the community, the Richmond School District is among one of the largest districts in British Columbia with some of the highest graduation rates in the province. With a deep history of high quality experiences for students, the Richmond School District strives to provide the best education and future for every student.

This position ensures District quality; cost and availability requirements are met in making District purchases, while also ensuring compliance with District Purchasing Policies and Procedures. The incumbent sources, assesses and determines a variety of materials, supplies and services used in schools and District offices to meet the needs of the District. This position is under the supervision of the Assistant Purchasing Manager, but work is performed with minimal direction.  

Duties and Responsibilities:
  • Sources suppliers and procures prices and specifications to determine products and services suitable for District needs. Once Requisitions are received from District staff, they are committed into a Purchase Order through the Purchasing Software Module as long as they meet District Policies and Procedures. Large expenditures and problems are discussed with the Assistant Purchasing Manager.
  • Interviews Supplier representatives for suitability by arranging demonstrations, determining product quality and monitoring reliability, availability and ongoing quality of products.
  • Responds to inquiries from District staff, department heads and suppliers, providing information and assistance to resolve problems relating to purchasing matters.
  • Expedites orders and follows up on enquiries. Adjusts purchase orders for discrepancies as required and follows up on claims of shortages and/or damage.
  • Sources a variety of educational supplies and equipment used in the District
  • Investigates and assists in the development of standards of products, materials, equipment and services for the District by consulting with administrators and other District staff to determine appropriate needs.
  • Generates and maintains a database including such items as product/services lists, supplier names and current address, phone and email addresses.
  • Monitors budget expenditures using spreadsheets and databases for specific commodities as required by the Purchasing Department.
  • Composes memos, letters and other related correspondence as required.
  • Prepares Tenders and RFx for clients, posts bids, builds evaluation document, facilitate site meetings.

Required Qualifications:
  • Grade 12 plus the completion of a Supply Chain Management Association (SMCA) Professional Program or the NECI Program for Public Sector Procurement with two (2) years relevant experience or an equivalent combination of education and experience.
  • Thorough knowledge of standard practices, procedures, terminology and applicable regulations and requirements involved in bidding, specification preparation, purchase awards, and contact management.
  • Thorough knowledge of the various types of commodities, services and price trends of educational supplies and services required by the District.
  • Thorough knowledge of computer operation and software such as Spreadsheets, databases, and work processing applicable to the position.
  • Good computational aptitude, including the ability to analyze quotes and estimates and to calculate total purchase costs.
  • Ability to organize workload, work under periodic pressure and complete assignments with minimal supervision.
  • Strong interpersonal skills in dealing with District staff, department employees and suppliers and in resolving purchasing problems that may arise.
  • Good understanding of GST and PST rules and regulations.

Interested applicants should submit a resume and cover letter to: by  12:00 pm, Friday, August 23rd, 2019.

We appreciate the interest of all applicants but advise that only those selected for an interview will be contacted.

Organization: School District No. 38 (Richmond)
Location: Richmond, BC
Region: Lower Mainland
Professional Category(s): Procurement/Purchasing/Inventory
Posted: August 12, 2019, 10:11 am
Expires: August 23, 2019, 12:00 pm

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