Program Assistant II

Metro Vancouver

Program Assistant II

Position Status: Auxiliary - 2 days per week (This is a job share position that ends July 2020, with the possibility of extension)
Department: Water Services
Employee Group: Teamsters Local 31
Location: 4730 Kingsway, Burnaby

Our Water Services Department is seeking an Administrative Professional with excellent computer skills to provides administrative support to the Operations and Maintenance Division. Typical duties include booking meetings and managing the schedules of the Director and senior staff, drafting agendas, taking minutes, records management and website updates.

You are:  An organized, adaptable and motivated person that enjoys working in a multi-functional team environment. You enjoy working in a busy and supportive office and have a keen eye for detail, a can-do attitude and can demonstrate initiative. You have excellent interpersonal and communication skills and are proficient in the use of Microsoft Office.

This role:
  • In conjunction with a superior, plans, assigns, supervises and reviews the work of a moderately sized group of subordinates providing diversified and fairly complex clerical support services to a large division.
  • Acts as a project leader on specific office support development and implementation projects; establishes project priorities, prepares schedules and task assignments, monitors work progress and approved budgets, prepares and presents progress reports; performs post implementation system evaluations as required.
  • Maintains and controls departmental records and information systems; tests and assesses records and information management systems; makes recommendations on the implementation of upgrades or replacement technologies.
  • Interprets pertinent laws and departmental regulations to the public in person and through correspondence and attempts to resolve difficult public relations problems referred by subordinates; composes a variety of letters and reports of a technical nature.
  • Liaises with a variety of internal and external contacts concerning matters related to the work; acts as a resource person and provides technical expertise, information and assistance to users of administrative systems.
  • Reviews and checks a wide variety of reports, statements and office records for accuracy and completeness, propriety of charges and conformance with departmental regulations; prepares specific budgets and monitors same upon approval.
  • Develops, recommends, and implements policies and procedures for administrative records and information systems; develops and maintains procedural manuals, drafts new forms, and new and/or revised methods and procedures to improve efficiency.
  • Performs related work as required.

To be successful, you have:
  • Completion of Grade 12, supplemented by completion of a certificate program in Office or Business Management or related discipline and considerable related experience including some supervisory office experience; OR an equivalent combination of training and experience.
  • Thorough knowledge of correct punctuation, grammatical usage and good vocabulary for preparation of business letters, reports and statements.
  • Considerable knowledge of the rules and regulations which govern departmental activities.
  • Considerable knowledge of modern office methods and procedures including records and information management systems and computer applications related to the work performed.
  • Considerable knowledge of the basic principles and practices involved in the maintenance of varied office records.
  • Sound knowledge of the principles and practices of office management.
  • Ability to plan, organize and supervise the work of a number of clerical subordinates.
  • Ability to make decisions in the light of established precedence and resourcefulness in meeting new problems.
  • Ability to make complex arithmetical computations with reasonable speed and accuracy.
  • Ability to maintain effective working relationships with the public and to explain and interpret departmental rules and regulations.
  • Ability to supervise the maintenance of complex office records and to prepare statistical and narrative reports from such records.
  • Ability to understand and interpret complex oral and written instructions.
  • Driver’s License for the Province of British Columbia.

Our Vision: 
Metro Vancouver seeks to achieve what humanity aspires to on a global basis – the highest quality of life embracing cultural vitality, economic prosperity, social justice and compassion, all nurtured in and by a beautiful and healthy natural environment. 

Please follow this link to our Careers page where you can submit your application by July 18, 2019.

Organization: Metro Vancouver
Location: Burnaby, BC
Region: Lower Mainland
Professional Category(s): Office Administration
Posted: July 4, 2019, 9:29 am
Expires: July 18, 2019, 4:30 pm

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